Benefits Administrator

Valley Hope Addiction Treatment & Recovery•Norton, KS

21h

About The Position

Valley Hope is seeking a Benefits Administrator to join its Human Resource team. Valley Hope is a mission-driven provider of addiction treatment and recovery support, guided by the values of Character, Compassion, and Commitment. The role oversees day-to-day health and welfare benefits administration across the organization, supports employees and supervisors, coordinates with benefit vendors and internal teams, and helps ensure compliance with applicable requirements. It also provides general HR administrative and backup support as needed. The position works in an office setting with traditional hours and may require overtime as necessary. The role involves sitting for extended periods of up to four hours and performing various movements and hand-grasping activities throughout the workday.

Requirements

Associate’s degree or an equivalent combination of education and related work experience.
At least two years of Human Resources work experience in a multi-site, multi-state environment.
At least one year of benefits administration work experience.
Work experience with HR Management Systems.

Nice To Haves

At least five years of progressive Human Resources experience with a focus on benefits administration.
Bachelor’s degree, preferably in Business or Human Resources.
Work experience with the UltiPro HR Management System.

Responsibilities

Oversee and administer health and welfare benefits programs, including medical, dental, vision, HSAs, FSAs, long-term disability, life and accidental death and dismemberment, supplemental insurance, and 401(k).
Notify employees of benefits eligibility and enrollment timelines, and process enrollment in the HR system promptly.
Serve as the primary employee contact for benefits matters and provide support in dealings with third-party providers.
Manage annual open enrollment in the HR system, including setup, review of materials, communications, meetings, reporting, and vendor notifications.
Maintain current benefit materials, including plan descriptions, coverage certificates, and enrollment guides, in HR shared files and the HR system.
Present benefits and the UltiPro overview at new-hire HR orientation, and support general UltiPro training for employees and supervisors.
Review and reconcile insurance invoices; provide preliminary approval to the Compensation & Benefits Manager and coordinate payment-related questions with Finance and Accounting.
Work with insurance vendors on employee coverage issues, bill processing, and invoice reconciliation.
Administer leaves, including FMLA, coordinate return-to-work efforts with employees and supervisors, and update leave information in the HR system promptly.
Provide benefits and payroll information to the Payroll Administrator within required timelines.
Oversee PTO benefit administration, verify award levels by job level, conduct audits, and coordinate employee-level reconciliations with the Payroll Administrator.
Oversee COBRA administration and coordinate with third-party providers on eligibility reporting and employee notifications.
Manage PPACA processes, year-end reporting, HR system data, and 1095 forms, ensuring compliance with ACA and IRS requirements.
Oversee HR system benefits interfaces, address issues with vendors, and support setup of new interfaces.
Partner with the Compensation & Benefits Manager on annual health and welfare compliance timelines and employee notifications.
Coordinate with the Compensation & Benefits Manager and third-party providers on timely and accurate annual Form 5500 filings and other HR/benefits audits.
Assist the Compensation & Benefits Manager with annual health and welfare renewals and vendor interactions.
Create and manage benefits-related reports in the HR system.
Back up the HR Specialist as needed, including employee terminations in the HR system, workers’ compensation, OSHA, and employment verifications.
Cross-train on HR system processes, including employee information, password resets, user access, and terminations, and provide HR backup support as needed.
Stay current on adopted and pending legislation and regulations affecting benefits, including ERISA, COBRA, FMLA, ADA, Section 125, ACA, Medicare, Social Security, and DOL requirements.
Provide general administrative support across the HR department as needed.
Identify process-improvement opportunities and assist with improvements across HR systems, benefits, and payroll.
Maintain confidentiality of employee data and follow Valley Hope HR policies and procedures.