Benefits Administrator - Remote - Nationwide

Vituity•Sacramento, CA

1d•$29 - $36•Remote

About The Position

The Benefits Administrator processes and reviews benefits-related payroll deductions, reconciles vendor and payroll records, and monitors employee status changes to ensure accurate information flows between the HCM, payroll, and benefits administration systems. The role supports employees, Payroll, and People Operations by answering benefit questions, resolving system issues, administering life events and dependent verification, and assisting with open enrollment audits. It also maintains the accuracy of HSA, FSA, and DCAP plans and provides backup support for life insurance billing and plan processing, as well as billing and team-lead support for the Commuter Benefits Program. If supporting Retirement Plan Administration (10%), the role prepares and processes Schwab 401(k) contributions for outside clients, reconciles payments with Finance, manages manual checks and wires for physician contributions, troubleshoots Union Bank website issues, and responds to participant questions through the Vera ticketing system, phone, or email. The administrator advises employees on benefit options, researches client questions across multiple systems, and interprets applicable state and federal benefit-plan regulations. This is a remote role serving the nationwide Vituity community. The position offers flexible work hours and opportunities to participate in virtual community events, wellness programs, training, and team-building activities.

Requirements

1–3 years of experience in Human Resources, Payroll, or Benefits.
Bachelor’s degree in Business Administration or Finance.
Mathematical and finance aptitude.
Detail-oriented and able to multitask in a fast-paced environment.
Basic knowledge of principles, standards, and accepted practices related to benefit plans.
Ability to express ideas and convey information effectively verbally and in writing.
Ability to take detailed and complete meeting minutes.
Personable communication skills when working with employees and physicians regarding benefit plans.
Proficiency in basic math principles.
Ability to understand and interpret state and federal regulations for benefit plans.
Ability to maintain flexibility, cooperation, and participation across the organization.
Intermediate to advanced skills in MS Excel, Word, PowerPoint, and Outlook.

Nice To Haves

Knowledge of Oracle HCM, ADP Payroll systems, and the Bswift Benefits administration platform or equivalent.

Responsibilities

Process and review payroll deductions resulting from benefits vendor and participant changes in the payroll system.
Reconcile benefits vendors to ensure payroll deductions are accurate.
Monitor and troubleshoot status changes, terminations, and new hires in the HCM system to ensure accurate downstream feeds to payroll and benefits administration systems.
Handle benefits-related questions from the Payroll Department and People Operations.
Provide technical assistance to resolve system problems.
Process benefits deductions before and after payroll and reconcile deductions between the benefits and payroll systems.
Assist with pre- and post-open-enrollment audits.
Reconcile and maintain the accuracy of HSA, FSA, and DCAP benefit plans across payroll and benefits systems.
Administer and reconcile life events and manage the dependent verification process.
Provide backup support for life insurance billing and plan processing.
Prepare billing and serve as team lead for the Commuter Benefits Program.
If supporting Retirement Plan Administration, prepare and process Schwab 401(k) contributions for outside clients.
Collaborate with Finance to reconcile Schwab payments.
Manage manual checks and wires for physician contributions.
Troubleshoot Union Bank website issues.
Answer participant questions about benefit plans through the Vera ticketing system, phone, or email.
Advise employees about benefit options and help determine the best plan for each participant.
Research and troubleshoot client questions and problems in Oracle, ADP, Bswift, and outside vendor systems.

Benefits

Superior health plan options.
Dental, vision, HSA/FSA, life, and AD&D coverage.
401(k) retirement savings plan with a $1.20 match per dollar up to 6%, plus discretionary profit-sharing contributions; eligibility begins the January following 18 months of service.
Generous paid time off starting at 3–4 weeks annually.
Student loan refinancing discounts.
Professional and Career Development Program.
Employee assistance program (EAP) and travel assistance.
Wellness program.
Flexible work hours.
Monthly wellness events and programs, including yoga and HIIT classes.
Trainings to support professional growth.
Virtual meet-and-greets, events, seminars, team-building activities, and community events.
Annual corporate Success Sharing bonus program, based on company performance.