BBS Office Admin - (Part-Time) Open to Current CSULB Employees Only

The Beach•Long Beach, CA

3d•Onsite

About The Position

The purpose of this position is to provide office reception and administrative support to the operations within Beach Building Services, in a variety of office clerical and administrative support functions. This position is responsible for coordinating a wide range of administrative functions that ensure smooth day-to-day office operations. Provides direct support to the Director of Business Operations.

Requirements

Equivalent to five years of administrative support experience required.
Proficiency in standard office software applications, including word processing, spreadsheets, and email, is essential.
Ability to quickly learn, independently interpret, and apply complex policies and procedures while recognizing and addressing deviations when they arise.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Nice To Haves

Appropriate experience to be proficient in performing most or all work assignments as defined in the position description preferred.

Responsibilities

Manages calendar for Director of Business Operations.
Complete and carryout special projects/tasks as assigned.
Requests and monitors service of office equipment.
Serves as main point of contact for supply orders for Admin office.
Ensures stock of office supplies are maintained; maintains various office logs; tracks and submits Copier reports.
Provide fiscal support in tracking procurement, maintaining P-Card, processing invoices.
Plans, documents and reconciles travel for BBS administration.
Point of contact and main organizer of BBS and campus supported events.
Assists Payroll and Personnel administratively with basic office duties such as filing, organizing, scanning documents, interview scheduling, and print shop orders.

Benefits

Up to 24 vacation days per year (based on employee group and/or length of service)
14 paid holidays
12 sick days annually with unlimited accrual.
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Confidential counseling and support services for employees and their families.
Wellness programs
Professional development opportunities
Insurance options including life, disability, and pet insurance.