BBS Office Admin - (Part-Time) Open to Current CSULB Employees Only

California State University, Long Beach • Long Beach, CA

4d • $2,184 - $3,181 • Onsite

About The Position

The purpose of this position is to provide office reception and administrative support to the operations within Beach Building Services, in a variety of office clerical and administrative support functions. This position is responsible for coordinating a wide range of administrative functions that ensure smooth day-to-day office operations. Provides direct support to the Director of Business Operations.

Requirements

• Equivalent to five years of administrative support experience required.
• Appropriate experience to be proficient in performing most or all work assignments as defined in the position description preferred.
• Strong working knowledge of applicable university infrastructure, policies, and procedures.
• Thorough expertise in grammar, spelling, punctuation, and office methods, practices, and procedures.
• Customer-focused approach, with a solid understanding of customer service principles.
• Interpersonal and problem-solving skills needed to effectively support both internal and external stakeholders.
• Proficiency in standard office software applications, including word processing, spreadsheets, and email.
• Ability to quickly learn, independently interpret, and apply complex policies and procedures while recognizing and addressing deviations when they arise.
• Ability to identify and resolve routine issues independently.
• Exercise sound judgment, discretion, and initiative when addressing more complex matters.
• Ability to develop practical, thorough, and creative solutions as needed.
• Highly skilled in written communication, with the ability to prepare clear, concise, and professional correspondence.
• Demonstrated ability to understand, interpret, and effectively communicate policies, procedures, information, ideas, and instructions to a variety of audiences.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Responsibilities

• Manages calendar for Director of Business Operations. Complete and carryout special projects/tasks as assigned.
• Requests and monitors service of office equipment. Serves as main point of contact for supply orders for Admin office. Ensures stock of office supplies are maintained; maintains various office logs; tracks and submits Copier reports.
• Provide fiscal support in tracking procurement, maintaining P-Card, processing invoices. Plans, documents and reconciles travel for BBS administration.
• Point of contact and main organizer of BBS and campus supported events.
• Assists Payroll and Personnel administratively with basic office duties such as filing, organizing, scanning documents, interview scheduling, and print shop orders.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed