Banquet Set Up Administrative Assistant

Fontainebleau Las Vegas • Las Vegas, NV

15d • Onsite

About The Position

The Banquet Set Up Administrative Assistant will perform administrative duties related to the operations of the Banquets Department. This role provides essential support for setting up meetings, managing office supplies, creating event signage, maintaining records, and handling various administrative tasks to ensure the smooth functioning of the Banquets Department.

Requirements

• Must be at least 21 years of age
• High school diploma or equivalent required
• Must have health department, OSHA, and Clark County Fire Department knowledge
• Excellent organizational skills and attention to detail
• Extensive knowledge of office management systems and procedures
• Ability to operate general office equipment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
• Ability to maintain confidential information
• Telephone etiquette skills needed and comfortable with interaction with many people
• Ability to follow written and/or verbal instructions
• Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
• Work in a fast-paced, busy, and somewhat stressful environment
• Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read and communicate verbally in English.
• Written communication skills in English may also be required.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls.
• Frequently required to reach with hands and arms and talk or hear.
• Specific vision abilities required by this job include close vision and peripheral vision.
• Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
• Must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

Nice To Haves

• Two (2) years of administrative assistant experience preferred
• Know of CBA’s preferred

Responsibilities

• Assist the Banquets departments in all aspects of the office
• Provide support for setting up meetings, which may include but is not limited to, coordinating meetings, taking meeting minutes, scheduling conference rooms, setting up conference calls and obtaining audio/visual equipment and refreshments
• Assist on the floor with convention clients and Member requests
• Maintain and order office supplies as needed; Handle the Banquets supply account as well as invoices and purchase requests
• Create and post all food sign and meeting signs for all Banquet events
• Ensure the maintenance of files, correspondence, and records in the department, typing and filing using computer systems
• Input and monitor all schedule shift requests, leaves, early outs, and call outs
• Perform telephone duties which require making and answering phone calls, messages, forwarding calls to appropriate people, assisting callers in resolving questions, using standards of service and being proactive with learned information
• Receive and distribute office mail and maintain FedEx account
• Ensure all Member work cards are up-to-date and verified
• Makes photocopies, faxes, and emails documents as needed
• Schedule and organize appointments for the Banquets Department
• Conduct research, preparing statistical reports, handle information requests, and perform administrative tasks to include projects and initiatives
• Assist the Banquets Department in carrying out various programs and procedures for all Members
• Ensure all guest facing areas of the office are kept clean and well maintained
• Make travel and room arrangements as needed
• Oversee and maintain the departments Evacuation Plan
• Oversee and manage the creating and updating of department SOP's
• Responsible for complying with Title 26 policies and procedures as well as completing all assigned/required modules in a timely manner
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

Benefits

• Pay will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED