Banquet Coordinator

Andrew Wommack Ministries•Woodland Park, CO

About The Position

The Banquet Coordinator assists with and coordinates catering for Charis and Woodland Park conferences and events. Working with the Banquet Supervisor and Conference team, the coordinator helps plan and execute banquet operations, including setup and teardown, and supports crowd flow and a pleasant guest experience during meals. The position oversees food-service-area operations, event supplies, layouts, decor, invoices, expenses, and inventory. It also coordinates with vendors and other departments, supports simultaneous events, and directs interns and volunteers. The role requires flexibility to work long days and weekends around events and conferences.

Requirements

Must have a personal relationship with Jesus Christ and sign the Statement of Faith.
High school diploma or equivalent education required.
At least 6 months of office experience.
At least 1 year of experience in banquet and/or event catering and customer service or hospitality.
Good verbal and written communication skills.
Excellent problem-solving, customer service, and people skills.
Strong interpersonal skills and ability to work effectively with peers, managers, the community, people of different nationalities, and people with diverse backgrounds.
Excellent organizational skills, flexibility, resourcefulness, efficiency, and a professional demeanor.
Ability to operate Windows-based computers and navigate Microsoft Office Suite; intermediate to advanced skills in Word, Excel, Outlook, and PowerPoint.
Self-starter able to think through processes and determine a course of action.
Ability to handle a wide variety of tasks with minimal supervision, work well with others, and delegate.
Ability to lift up to 40–50 lbs.
Ability to stand for long periods during events and conferences.
Ability to work long days, weekends, and a flexible schedule around events and conferences.
Must pass all required checks.

Nice To Haves

Charis Bible College student or graduate preferred.
Catering or event experience is an asset but not required.

Responsibilities

Work with the Banquet Supervisor to update and execute operational foodservice plans and menus for conferences.
Oversee duties, tasks, and deadlines assigned through Monday.com.
Organize proposals and invoices, verify invoice accuracy, and send invoices to the appropriate channels for prompt payment.
Oversee food-service-area details and operations, including serving-area layouts, food service, decor, and supplies.
Maintain a clean and pleasant atmosphere for guests and staff meals.
Coordinate tablecloth cleaning needs with the dry-cleaning vendor.
Work with the Banquet Supervisor to provide event floor plans and spaces suited to conference or event needs and obtain approvals from affected departments.
Develop systems that support simultaneous events.
Inventory supplies and keep supply rooms organized.
Compile banquet expenses for each event.
Perform administrative duties as assigned by the Banquet Supervisor.
Attend team and operations meetings as required.
Oversee volunteers and delegate tasks during volunteer shifts.
Assist with designing event centerpieces and other decor elements.
Direct interns and volunteers.
Perform other duties as assigned.