Automotive Contract Clerk

Elite Recruiting Services•Sacramento, CA

1d•Onsite

About The Position

Downtown Ford Sacramento is seeking a detail-oriented Automotive Contract Clerk to support its Sales, Finance & Insurance (F&I), and Accounting departments. The role helps ensure vehicle transactions are accurately documented, paperwork is complete, accounting records are organized, and F&I product payments and chargebacks are tracked through completion. The position suits someone comfortable working with numbers, reviewing financial documents, reconciling accounts, and managing multiple transactions in a fast-paced dealership environment. Accuracy, confidentiality, organization, dependability, and meeting deadlines are important. The Contract Clerk reviews and audits new and used vehicle sales and lease contracts, verifies deal figures, compares paperwork with the dealership management system, and follows up with Sales and F&I to resolve errors or missing information. The role also supports dealership accounting and reconciliation, tracks F&I products and chargebacks, assists with month-end closing and sales reporting, and coordinates with Sales, F&I, Accounting, Payroll, and product providers. This is a full-time, Monday–Friday position in Sacramento, California, paying $22–$26 per hour depending on experience. Downtown Ford Sacramento is a family-owned dealership that has served the Sacramento community since 1964.

Requirements

At least one year of experience as a Contract Clerk or in an accounting-related position.
Strong attention to detail and accuracy when working with numbers and financial documents.
Working knowledge of accounts payable, accounts receivable, or account reconciliation.
Proficiency in Microsoft Excel and ability to learn dealership software.
Strong organizational skills and ability to manage multiple transactions and deadlines.
Professional communication skills and ability to work across multiple departments.
Ability to handle confidential customer and financial information with discretion.
Valid driver's license and an acceptable motor vehicle record, as required for the position.

Nice To Haves

Previous automotive dealership experience, particularly in contract processing or dealership accounting.
Experience with Tekion or another dealership management system (DMS).
Familiarity with F&I products, cancellations, and chargeback processing.
Experience with Ford Credit, RouteOne, or Dealertrack.
Knowledge of California DMV title and registration procedures.
Associate's or bachelor's degree in accounting, finance, or business.
Automotive billing, accounts receivable, accounts payable, bookkeeping, or dealership office experience, especially with reconciliation and document review skills.

Responsibilities

Review new and used vehicle sales and lease contracts for accuracy, completeness, and required signatures.
Verify vehicle prices, trade-ins, payoffs, taxes, fees, rebates, and other deal figures.
Compare deal documents against the dealership management system (DMS) and identify discrepancies.
Follow up with Sales and F&I to correct missing information, incomplete paperwork, and contract errors.
Maintain organized deal jackets and support compliance with applicable California, federal, and lender requirements.
Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.
Track trade-in payoffs, manufacturer rebates, and incentive claims through completion.
Assist with month-end closing, deal reconciliation, and sales reporting.
Verify final deal figures to support accurate sales commission calculations.
Research discrepancies and coordinate with appropriate departments to resolve outstanding items.
Track F&I and aftermarket products sold with vehicle purchases, including service contracts, GAP, maintenance plans, and appearance protection.
Monitor product payment status and follow up with F&I personnel and product providers regarding outstanding payments.
Track product cancellations and applicable customer refunds.
Process and monitor chargebacks related to cancellations, early payoffs, unwinds, and other adjustments.
Ensure chargebacks are recorded to the appropriate deals and accounts.
Coordinate with F&I and Payroll regarding commission adjustments.
Reconcile provider statements, product payables, and chargeback activity monthly.
Work with Sales, F&I, and Accounting to keep transactions moving.
Maintain accurate records and organized documentation.
Protect confidential customer, deal, and financial information.
Prioritize outstanding items and meet deadlines in a busy dealership environment.