AUTOMOTIVE CONTRACT CLERK

Elite Recruiting Services•Sacramento, CA

3d•$22 - $26•Onsite

About The Position

Downtown Ford Sacramento is hiring a detail-oriented Automotive Contract Clerk to support its Sales, Finance & Insurance (F&I), and Accounting departments. The role helps keep vehicle deals accurately documented, paperwork complete, accounting records organized, and F&I product payments and chargebacks properly tracked. The clerk reviews financial documents, reconciles accounts, and manages multiple transactions in a fast-paced dealership environment, with an emphasis on accuracy, confidentiality, and meeting deadlines. The position is full-time, Monday through Friday, and offers training on dealership systems and processes, along with opportunities to develop automotive accounting skills.

Requirements

At least one year of experience as a Contract Clerk or in an accounting-related position.
Strong attention to detail and accuracy when working with numbers and financial documents.
Working knowledge of accounts payable, accounts receivable, or account reconciliation.
Proficiency in Microsoft Excel and ability to learn dealership software.
Strong organizational skills and ability to manage multiple transactions and deadlines.
Professional communication skills and ability to work across multiple departments.
Ability to handle confidential customer and financial information with discretion.
Valid driver's license and an acceptable motor vehicle record, as required for the position.

Nice To Haves

Previous automotive dealership experience, particularly in contract processing or dealership accounting.
Experience with Tekion or another dealership management system (DMS).
Familiarity with F&I products, cancellations, and chargeback processing.
Experience with Ford Credit, RouteOne, or Dealertrack.
Knowledge of California DMV title and registration procedures.
Associate's or bachelor's degree in accounting, finance, or business.
Automotive billing, accounts receivable, accounts payable, bookkeeping, or dealership office experience, with strong reconciliation and document review skills.

Responsibilities

Review new and used vehicle sales and lease contracts for accuracy, completeness, and required signatures.
Verify deal figures, including vehicle prices, trade-ins, payoffs, taxes, fees, and rebates.
Compare deal documentation against the dealership management system (DMS) and identify discrepancies.
Follow up with Sales and F&I to correct missing information, incomplete paperwork, and contract errors.
Maintain organized deal jackets and support compliance with applicable California, federal, and lender requirements.
Reconcile contracts-in-transit, vehicle receivables, and deal-related accounting schedules.
Track trade-in payoffs, manufacturer rebates, and incentive claims through completion.
Assist with month-end closing, deal reconciliation, and sales reporting.
Verify final deal figures to support accurate sales commission calculations.
Research discrepancies and coordinate with appropriate departments to resolve outstanding items.
Track F&I and aftermarket products sold with vehicle purchases, including service contracts, GAP, maintenance plans, and appearance protection.
Monitor product payment status and follow up on outstanding payments with F&I personnel and product providers.
Track product cancellations and applicable customer refunds.
Process and monitor chargebacks related to cancellations, early payoffs, unwinds, and other adjustments.
Ensure chargebacks are recorded to the appropriate deals and accounts.
Coordinate with F&I and Payroll regarding commission adjustments.
Reconcile provider statements, product payables, and chargeback activity monthly.
Work with Sales, F&I, and Accounting to keep transactions moving.
Maintain accurate records and organized documentation.
Protect confidential customer, deal, and financial information.
Prioritize outstanding items and meet deadlines in a busy dealership environment.