Audio Visual Technical Coordinator
About The Position
Advanced Systems Group, LLC is hiring an Audio & Visual Technical Coordinator for a full-time, onsite role at a client’s corporate campus in Menlo Park, California. The position supports live events, internal meetings, all-hands meetings, and live streams, providing hands-on operation and coordination of AV systems and equipment. The coordinator prepares and checks audio, video, lighting, and other AV equipment; provides in-room support during events; troubleshoots routine problems; and escalates system-level issues to the AV Supervisor and IT teams. The role also includes room and equipment organization, meeting and event logistics, documentation, inventory support, and room resets or reconfigurations as directed. Local travel is required. Other projects or tasks may be assigned as needed.
Requirements
- 2–4 years of experience in AV coordination, production assistant, or AV support roles.
- Familiarity with AV systems that include video switchers, microphones, projectors, and communications equipment.
- Comfort using task-tracking tools such as Slack, Monday.com, or Zendesk.
- Ability to troubleshoot and resolve AV issues quickly during daily operations and live events.
- Clear, professional communication with stakeholders, AV teams, and IT support, in person and in writing.
- Strong attention to detail, organization, time management, and ability to prioritize multiple tasks on tight timelines.
- Customer-service orientation and ability to provide solutions-focused support in high-pressure situations.
- Ability to collaborate with AV leadership, IT teams, and outside vendors and adapt to changing priorities or technology needs.
- Ability to maintain focus for long periods while managing live streams and use computers and AV hardware/software for extended periods.
- Ability to frequently set up, adjust, and break down video, audio, and streaming gear.
Nice To Haves
- Previous experience in corporate or live event settings.
- Bachelor’s degree.
- AV certifications or trade school.
- Experience with Ross Ultrix or Acuity systems.
- Familiarity with Shure, Blackmagic, Clear-Com, or similar AV hardware.
- Experience with LED walls, video routers, and projection systems.
- Basic knowledge of lighting consoles such as ETC Colorsource.
- Hands-on use of streaming software or video conferencing platforms.
Responsibilities
- Assist with setup and operation of AV systems for internal events, all-hands meetings, and live streams.
- Conduct audio, video, and lighting checks before events.
- Ensure AV equipment is ready for meetings and events.
- Provide in-room AV support during events and escalate issues when needed.
- Perform routine AV system checks in executive and conference rooms.
- Troubleshoot everyday AV issues in meeting spaces.
- Keep AV areas organized and clean, and manage cable setups.
- Coordinate with the AV Supervisor and IT teams on system-level problems that require escalation.
- Track AV needs for upcoming meetings and events and assist with room setup logistics.
- Maintain documentation on equipment usage, service tickets, and maintenance logs.
- Support gear labeling, inventory management, and minor equipment moves.
- Help with room resets or reconfigurations as directed by AV leadership.
- Travel locally as required.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
