Attendance Secretary - Junior High [CE12]

Laramie County School District 1•Cheyenne, WY

1d•Onsite

About The Position

This position is responsible for ensuring accurate attendance accounting; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.

Requirements

High school diploma or equivalent
One to three years of experience in an administrative office setting
Criminal background check required for hire
Pre-employment proficiency test
Strong oral and written communication skills
Strong interpersonal relations skills
Customer service and public relations skills
Critical thinking and problem-solving skills
Basic math skills
Attention to detail
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks with frequent interruptions
Ability to manage multiple priorities
Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator
Operating knowledge of and experience with personal computers and peripherals.
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

Responsibilities

Communicates with students, teachers, parents, staff, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) to resolve problems and coordinate activities and processes.
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, etc.) to document activities and/or provide reliable information.
Notifies parents and/or guardians of student absences for the purpose of meeting county, state, and federal requirements.
Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) to ensure accurate reporting of excused absences and truancies.
Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) to convey information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. discrepancies, corrects errors in attendance records, changes unverified absences to unexcused, attendance codes, summer school program information, etc.) to disseminate information to appropriate parties. Research discrepancies of attendance information and/or documentation to ensure accuracy of attendance data before processing.
Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) to provide necessary information.
Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies.
Performs other duties as assigned