Attendance Clerk, Bilingual Spanish - High School

SYNERGY ACADEMIES • Los Angeles, CA

4d • $21 - $26 • Onsite

About The Position

Provides assistance and accurate monitoring, recording, and communication of student attendance at a secondary school.

Requirements

• Oral and written proficiency in English and Spanish.
• Strong working knowledge of Microsoft Word and Excel.
• Ability to type 35+ words per minute.
• Knowledge of student information systems, preferably Infinite Campus.
• Experience with managing and entering data.
• Detail-oriented individual who is willing to do what it takes to get the job done.
• Ability to multi-task in a fast-paced environment.
• Ability to take direction as well as take initiative.
• Positive, professional demeanor.
• High school diploma or equivalent required.

Nice To Haves

• Prior experience working in a school office a plus.
• Some college preferred.

Responsibilities

• Receive, verify, and process incoming attendance data from teachers, parents, students, administrators, and other student services staff.
• Make and receive phone calls and notes regarding student absences.
• Receive and relay messages to students and parents as necessary.
• Convey information to students and parents about attendance requirements, policy, and the call-in process to avoid unexcused absences.
• Enter daily attendance and related student data onto a data entry screen for a student database.
• Edit and revise data, generates information and reports as requested and according to established timelines.
• Refer serious attendance problems according to established procedures.
• Assist in identifying and resolving problems of students with frequent absenteeism.
• Compile periodic attendance and excused absence lists and provides assistance and troubleshooting at the school site level for attendance data.
• Issue and verify student off campus passes.
• Records and may monitor independent study agreements and other forms of attendance.
• Greet and assist students, parents, staff, and any visitors warmly and in a professional manner.
• Maintain appropriate visitor documentation.
• Type and distribute school correspondence including letters, memos, and weekly newsletters.
• Answer busy phones, provide answers, take messages, and direct calls to the appropriate staff member.
• Assist in receiving and organizing supplies and materials.
• Prepare outgoing student mailings and distribute incoming mail.
• Maintain a clean and presentable desk space and office environment.
• Maintain and replenish the visitor sign in sheets in the Synergy school office.
• Support annual student recruitment, lottery, and enrollment process.
• Update student information in the school’s Student Information System (Infinite Campus) including enrolling new students, withdrawing students, and preparing transcripts.
• Ensure confidentiality and security of work space, files, and all information pertaining to students, parents, staff, and community.
• Ensure that student records are locked up and secured each day.
• Help to maintain a positive, nurturing, and achievement-oriented school culture that includes college preparation for all students.
• Build relationships with families to keep them well-informed and support their needs.
• Support staff members with office assistance when needed and maintain positive working relationships with everyone on staff.
• Assist with and attend meetings on evenings and weekends when necessary.
• Attend to student needs and injuries, including maintaining the documentation of student first aid visits to the office.
• Assist with student supervision at school or on field trips when needed.
• Assist with the implementation of the School Safety Plan, including helping to replenish any emergency supplies on a regular basis.
• Assist leadership team with various tasks as needed.
• Perform other duties as required that support the overall objective of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED