Athletics Secretary

Wabash Valley Online Application Consortium•West Lafayette, IN

6d•Onsite

About The Position

The Athletics Secretary provides complex and confidential secretarial and administrative support to the athletics department to support smooth and efficient building operations. The position serves as an information resource and receptionist, and acts as a liaison among the school, parents, staff, and community. The role is hourly, non-exempt, classified, and non-supervisory, with a starting rate of $17 per hour. The schedule is 232 days, full-time, at 7.5 hours per day. The position is eligible for benefits; details are referenced in an attached benefits guide. The posting remains open until filled. The position works indoors in a typical school athletic office setting. The employee may work near others, often within a few feet, and may occasionally encounter distracting noise. Duties may change at the discretion of West Lafayette Community School Corporation, and employees may be asked to perform other job-related tasks. Reasonable accommodations may be made for employees with disabilities to perform essential functions.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office, accounting functions, and computer software.
Excellent work ethic, reliability, dependability, and punctuality.
Ability to multitask, focus on details under pressure, and meet tight deadlines.
Excellent interpersonal and communication skills, including the ability to maintain a professional demeanor and relate effectively to the school community.
Ability to exercise discretion and strictly maintain confidentiality.

Nice To Haves

Prior administrative or office support experience.

Responsibilities

Provide complex and confidential secretarial and administrative support to the athletics department.
Serve as an information resource and receptionist, and act as a liaison among the school, parents, staff, and community.
Manage athletic banking and prepare daily, monthly, and annual financial reports.
Process claim vouchers, purchase orders and requisitions, coaches’ requisitions, and camp accounts; perform ticket manager duties; and handle Pepsi ordering and repairs.
Oversee athlete eligibility checks, FinalForms, Skyward grade reporting, myIHSAA management, and IHSAA tournament entries.
Schedule event workers, gate workers, and hospitality, and confirm schools and officials for athletic contests.
Coordinate senior night and end-of-year award banquets; order awards, trophies, and ribbons; generate end-of-season letters; and manage sports passes.
Assist with WLCSC Extra-Curricular Activity hiring requirements and employment paperwork.
Maintain discipline files and handle office supply orders, mailings, copying, and filing.
Perform other job-related duties as assigned by the Athletics Director.