Associate Workplace Services Specialist

Marvell Technology • Santa Clara, CA

4d • $67,200 - $100,600 • Onsite

About The Position

The Associate Workplace Services Specialist ensures operational excellence, safety, and service delivery for Marvell’s Santa Clara headquarters. The role serves as a liaison between employees, site leadership, and Global Workplace Services, supporting daily building operations, vendor management, capital programs, budgeting, and health and safety compliance. The ideal candidate is proactive, detail-oriented, and committed to delivering a high-quality workplace experience in a fast-paced corporate environment.

The position supports workplace services and customer engagement; budget and financial processes; facility program management; and workplace health, safety, and compliance. Responsibilities include coordinating services and vendors, managing financial and program records, supporting site improvements, and helping ensure compliance with applicable regulations. The role may require occasional early morning, evening, or weekend support for events or emergencies and includes walking large campus facilities, climbing stairs, and occasionally lifting up to 25 pounds.

Requirements

• At least 3 years of experience in facilities management, workplace operations, or a related field.
• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field, or equivalent experience.
• Excellent verbal and written communication and customer service skills across in-person and virtual channels.
• Ability to proactively solve problems and manage competing priorities across multiple sites and stakeholders.
• Proficiency with Microsoft 365, Oracle or similar ERP/procurement systems, and budgeting tools.
• Strong analytical skills and ability to use data to inform decisions and improve service delivery.
• Strong organization and attention to detail, with the ability to manage multiple concurrent projects.
• Comfort working in a fast-paced environment with shifting priorities and occasional after-hours support needs.
• Ability to walk large campus facilities, including stairs, and occasionally lift up to 25 pounds.
• Availability for occasional early morning, evening, or weekend support for events or emergencies.

Nice To Haves

• Experience supporting distributed or multi-site operational environments, such as corporate, industrial, laboratory, logistics, or multi-office portfolios.
• Working knowledge of building systems, vendor management, and health and safety practices.
• Certified Facility Manager (CFM), Facility Management Professional (FMP), or Sustainability Facility Professional (SFP) certification.
• LEED Green Associate or LEED AP certification.
• OSHA 10/30 or equivalent safety certification.

Responsibilities

• Serve as the primary contact for site leaders and employees, respond to service requests, and promote service excellence.
• Oversee day-to-day workplace services, including events, catering, furniture, signage, and moves/adds/changes coordination.
• Manage vendor escorts, badge access requests, and site security coordination as needed.
• Administer employee satisfaction surveys and use feedback to improve service delivery.
• Participate in the Emergency Response Team and support emergency preparedness drills and protocols.
• Support ISO audit walks, document findings, and help close corrective actions.
• Order and manage inventory of Global Workplace Services supplies and materials.
• Draft, edit, and distribute internal communications, announcements, and site-wide updates; maintain signage, wayfinding, and site information.
• Support operating budget development and management by tracking spending, forecasting costs, and identifying variances.
• Process invoices, purchase requisitions, and purchase orders in Oracle.
• Coordinate permits, city and county compliance filings, and tax documentation.
• Administer ChargePoint EV charging systems, including access, billing, and maintenance coordination.
• Source, evaluate, and onboard vendors; negotiate agreements, define service level agreements, and conduct performance reviews.
• Reconcile monthly spending against budget and prepare variance reports for leadership.
• Oversee facility programs such as capital improvements, space reconfigurations, and workplace upgrades, aligning them with GWS strategy and site roadmaps.
• Coordinate with IT, Security, Real Estate, and HR to align timelines, budgets, and deliverables across concurrent initiatives.
• Develop and maintain program governance tools, including status reports, budget tracking, and risk registers.
• Standardize project processes and templates to improve consistency, efficiency, and repeatability.
• Track program milestones, dependencies, and risks; escalate issues and recommend mitigation strategies.
• Maintain program records, reporting dashboards, and SharePoint documentation.
• Partner with Real Estate on space planning and occupancy tracking to inform program priorities and long-term site strategy.
• Support workplace health and safety programs, including inspections, hazard reporting, and corrective action tracking.
• Help ensure compliance with local, state, and federal regulations, including OSHA, fire and life safety, ADA, and environmental requirements.
• Maintain audit, incident-report, and safety-training records.
• Partner with EHS and Security on emergency preparedness and business continuity planning.

Benefits

• Eligible to participate in bonus and equity plans, including a new-hire equity grant and annual equity refreshers.
• Employee stock purchase plan with a 2-year look back.
• Family support programs to help balance work and home life.
• Mental health resources.
• Recognition and service awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level