Associate Registrar

Middlebury College•Middlebury, VT

7d•$67,120 - $78,522•Onsite

About The Position

The Associate Registrar organizes and executes processes that ensure the accuracy and integrity of academic records, including student enrollment, registration, grade collection, and degree conferral. The position produces and distributes academic records reports for internal and external constituencies and advises on and administers academic policies. This is a full-time, benefits-eligible, salaried position based onsite in Middlebury, Vermont, with a hiring range of $67,120–$78,522 per year. The role also provides leadership to Office of the Registrar team members through direct supervision or mentorship. Some early morning, evening, and weekend work is required during registration and graduation seasons. An offer is contingent upon successful completion of a criminal background check and references.

Requirements

At least 5 years of experience in higher education and with student information systems.
Knowledge of higher education administrative and academic procedures and related best practices.
Knowledge of and experience working with FERPA.
Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions.
Ability to work independently, exercise judgment on complex matters, and handle confidential information with discretion and tact.
Excellent written communication skills and ability to communicate policy information directly and succinctly to all constituencies.
Strong advanced skills in Microsoft Office Suite, especially Excel.
Bachelor’s degree.
Some early morning, evening, and weekend work during registration and graduation seasons.
Successful completion of a criminal background check and references is required for an offer.

Nice To Haves

Banner experience is strongly preferred.
Experience tracking completion of degree requirements is strongly preferred.
Post-baccalaureate school work or a Master’s degree is preferred.

Responsibilities

Evaluate, track, and approve students’ eligibility for degree conferral and maintain lists of graduates for all degree dates.
Coordinate academic records for Commencement, including ordering and distributing diplomas and preparing lists and rosters.
Advise on and interpret academic policies in student handbooks and serve as the primary point of contact for academic policy information in assigned academic units.
Coordinate and execute registration procedures, timelines, and communications for assigned academic units.
Manage timely collection, processing, and publishing of grades for assigned academic units and produce grade reports for internal audiences.
Record, track, and report student enrollment statuses in Middlebury’s student information system and external databases, and communicate with Middlebury administrative offices as needed.
Provide leadership to Office of the Registrar team members through direct supervision or mentorship, consistent with office procedures and guiding principles.

Benefits

Health insurance
Dental insurance
Life insurance
Disability insurance
Retirement matching
Vision insurance
Generous time-away program of up to 34 days per year, increasing with length of service
Educational assistance programs
MiddCard privileges, including access to athletic facilities, college store discounts, library privileges, and cultural and sporting events
Discounts on season passes at Middlebury College’s Snow Bowl, the Ralph Myhre Golf Course, and the Rikert Outdoor Center
Access to a Partner Inclusion Specialist providing support services to employees’ spouses and partners