Associate Registrar

Ripon College Board Of Trustees•Ripon, WI

About The Position

In support of Ripon College’s mission and strategic vision, the Associate Registrar operationalizes academic policy, maintains records integrity, and elevates the student experience. This role collaborates across campus, leads systems implementation, manages processes supporting the academic cycle, and oversees course registration, degree auditing, and reporting. The Associate Registrar also serves as a key resource for campus constituents on FERPA compliance, confidentiality, and academic policy interpretation. The position manages academic records and workflows, supports Registrar’s Office operations and specialized registrations, and contributes to institutional reporting and campus initiatives. It supervises, mentors, and trains 2–5 student workers. Active participation in student engagement events is expected; occasional evening or weekend hours may be required for key academic calendar events and will be communicated in advance.

Requirements

Experience with standard software and tools, including Google Suite, Microsoft Office (Word and Excel), and Adobe Acrobat Pro.
Strong written and verbal communication skills, with the ability to convey complex policies to students, faculty, alumni, and external partners.
A proactive approach to troubleshooting system issues, refining processes, and collecting data for reporting.
Demonstrated success working across departments and supporting cross-functional administrative initiatives.

Nice To Haves

Comprehensive understanding of FERPA regulations and higher education privacy standards.
Experience with higher education software and tools, including Jenzabar, Ad Astra, Parchment, TES/Transferology, Microsoft Office Query Builder, Access, or similar ERP/SIS platforms.

Responsibilities

Lead and optimize workflows for course offerings, schedule building, waitlists, registration, classroom assignments, and grade collections, including early-warning, mid-semester, final grades, and incompletes.
Oversee academic standing evaluations, including Dean’s List and academic probation lists.
Prepare and configure the Student Information System (SIS), MyRipon portal, and website for academic cycle shifts and registration windows.
Collaborate with the Registrar on degree audits, diploma preparation, and Commencement planning.
Manage student record transfers from Admissions to Registration for new student cohorts.
Serve as the primary functional lead for office operations, including customer service, email prioritization, and office organization.
Assist the Registrar in coordinating interdepartmental academic systems, maintaining data integrity, and troubleshooting software integrations.
Coordinate specialized registrants, including non-degree-seeking students, senior audit, and ECCP participants.
Coordinate course fees and music lesson billing with academic departments and the Business Office.
Maintain and update assigned sections of the official Ripon College Course Catalog.
Supervise, mentor, and train 2–5 student workers, delegating daily office priorities effectively.
Serve as a resource for campus constituents regarding FERPA compliance, confidentiality, and academic policy interpretation.
Represent the Office of the Registrar on campus committees, including the Student Care Team, Commencement Planning, and Revenue Generation.
Support data collection, extraction, and reporting for institutional decision-making and athletic/academic awards.
Participate in student engagement events such as Resource Fairs, Orientations, Catalyst Day, and Commencement.