Associate Registrar

Middlebury College • Middlebury, VT

6d • Onsite

About The Position

The Associate Registrar organizes and executes processes that ensure the accuracy and integrity of academic records, including student enrollment, registration, grade collection, and degree conferral. The role produces and distributes academic records reports for internal and external constituencies and advises on and administers academic policies. This is a full-time, benefits-eligible, salaried position based onsite in Middlebury, Vermont, with a hiring range of $67,120–$78,522 per year.

The Associate Registrar evaluates and tracks students’ eligibility for degree conferral, coordinates academic records for Commencement, advises on policies in student handbooks, and serves as a primary source of academic policy information for assigned academic units. The position coordinates registration and grade processes, maintains student enrollment records across institutional and external systems, and provides leadership to Office of the Registrar team members through supervision or mentorship. Some early morning, evening, and weekend work is required during registration and graduation seasons. Standard office working conditions apply. An offer is contingent upon successful completion of a criminal background check and references.

Requirements

• At least 5 years of experience in higher education and with student information systems.
• Knowledge of higher education administrative and academic procedures and related best practices.
• Knowledge and experience working with FERPA.
• Superior organizational skills and attention to detail.
• Ability to prioritize and manage critical, time-sensitive work and decisions.
• Ability to work independently and exercise judgment on complex matters.
• Ability to handle confidential information with discretion and tact.
• Excellent written communication skills.
• Ability to communicate policy information directly and succinctly to all constituencies.
• Strong advanced-use skills in Microsoft Office, especially Excel.
• Bachelor’s degree.
• Some early morning, evening, and weekend work during registration and graduation seasons.

Nice To Haves

• Banner experience.
• Experience tracking completion of degree requirements.
• Post-baccalaureate school work or a Master’s degree.

Responsibilities

• Evaluate, track, and approve students’ eligibility for degree conferral.
• Maintain lists of graduates for all degree dates.
• Coordinate academic records for Commencement, including ordering and distributing diplomas and preparing lists and rosters.
• Advise on and interpret academic policies as written in student handbooks.
• Serve as the primary point of contact for academic policy information in assigned academic units.
• Coordinate and execute registration procedures, timelines, and communications for assigned academic units.
• Manage timely collection, processing, and publishing of grades for assigned academic units.
• Produce grade reports for distribution to internal audiences.
• Record, track, and report student enrollment statuses in Middlebury’s student information system, external databases, and through communication with Middlebury administrative offices.
• Provide leadership to Office of the Registrar team members through direct supervision or mentorship, consistent with office procedures and guiding principles.

Benefits

• Competitive health, dental, life, disability, and vision benefits.
• Generous retirement matching.
• Time-away program of up to 34 days per year, increasing with length of service.
• Educational assistance programs.
• MiddCard privileges, including access to athletic facilities, college-store discounts, library privileges, and cultural and sporting events; spouses or domestic partners may receive a card with the same privileges.
• Discounts on season passes at Middlebury College’s Snow Bowl, the Ralph Myhre Golf Course, and the Rikert Outdoor Center.
• Access to a Partner Inclusion Specialist providing support services to employees’ spouses and partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level