Associate Project Manager

Pavion•South Portland, ME

4d•$70,000 - $90,000

About The Position

Pavion is seeking a talented and motivated Associate Project Manager to join its security business unit. The role manages projects throughout their lifecycle, from planning and initiation through execution, monitoring, closeout, and handover. The position coordinates clients, stakeholders, internal teams, and third-party contractors or vendors to deliver projects on time, within budget, and in accordance with specifications, company policies, industry standards, and regulatory requirements. The Associate Project Manager defines project scope, objectives, and deliverables; develops plans, timelines, and budgets; manages resources, risks, costs, documentation, and quality; and serves as the primary client contact. The role also leads project teams, reports on project status, completes closeout documentation and client sign-offs, and conducts post-project reviews.

Requirements

Bachelor’s degree in Business, Project Management, Engineering, or a related field, or equivalent work experience.
At least 1 year of project management experience, preferably in security systems, construction, or technology integration.
Experience managing multiple projects simultaneously and a track record of delivering on time and within budget.
Valid driver’s license and acceptable driving record.
Strong knowledge of project management principles, methodologies, and tools, such as MS Project or Smartsheet.
Strong organizational skills and ability to prioritize and multitask in a fast-paced environment.
Effective communication and interpersonal skills for working with clients, vendors, and team members.
Problem-solving and decision-making abilities, with a proactive approach to risk management.
Budget management and cost control expertise.
Familiarity with industry standards, regulations, and compliance requirements, such as OSHA and ADA.

Nice To Haves

PMP (Project Management Professional) or equivalent certification.
Relevant technical certifications related to security systems or IT integration, such as CompTIA or Axis Certified Professional.
Familiarity with security systems, access control, CCTV, or intercom systems.
Basic understanding of data center operations or construction environments.

Responsibilities

Define project scope, objectives, and deliverables with clients and stakeholders.
Develop detailed project plans, timelines, and budgets.
Coordinate internal resources and third-party contractors or vendors.
Allocate and manage resources to meet project milestones.
Serve as the primary point of contact for clients throughout the project lifecycle.
Communicate regularly with stakeholders about progress, risks, and solutions.
Oversee day-to-day project operations and monitor performance using appropriate systems, tools, and techniques.
Identify project risks, develop mitigation strategies, and respond promptly to issues.
Ensure projects comply with company policies, industry standards, and regulatory requirements.
Conduct quality checks to confirm deliverables meet specifications and client expectations.
Maintain project documentation, including contracts, schedules, and change orders.
Prepare regular status reports for internal and external stakeholders.
Manage project budgets and track expenses to prevent overruns.
Identify cost-saving opportunities without compromising quality.
Lead and motivate project teams and facilitate cross-functional collaboration.
Complete project closeout, including client sign-offs and final documentation.
Conduct post-project reviews to identify lessons learned and opportunities for improvement.