Associate Project Manager

ESCO Group•Marion, IA

10d•Onsite

About The Position

The Associate Project Manager is a support position within ESCO Group’s ESCO Electric division, focused on billing and contributing to project delivery. The role requires knowledge of accounting principles and project management skills. It is based in Marion, Iowa, reports to the Account Manager, and is classified as exempt and full-time. Typical hours are 7:30 a.m. to 4:30 p.m.; extended hours, including holidays and weekends, may be required because ESCO serves clients 24 hours a day, seven days a week, year-round. The role may require up to 25% overnight travel to out-of-town client facilities, depending largely on project scope, schedule, and assigned tasks. The employee supports project accounting and billing, customer account collection efforts, project cost reviews, process documentation, and continuous improvement. Work takes place in a professional office environment. Necessary personal protective equipment is provided to meet and, in some instances, exceed OSHA regulations.

Requirements

Associate’s degree in accounting or a related discipline from an accredited college, technical school, or university, plus at least two years of related work or industry experience; alternatively, equivalent education and/or experience may be considered with solid evidence of success.
At least two years of experience in Project Accounting functions.
Knowledge of calculations such as discounts, interest, sales tax, and percentages.
High proficiency with computer technologies, including Windows operating systems and Microsoft Word, Excel, and Outlook.
High initiative and resourcefulness.
Willingness to improve skills and be a dedicated, driven learner.
Ability to adapt behavior to changing circumstances.
Excellent attention to detail and accuracy.
Ability to work effectively with decreasing assistance as skills are acquired.
Excellent customer service and teamwork skills.
Ability to accommodate up to 25% overnight travel for services at out-of-town client facilities.
Ability to perform the listed physical activities, including standing, walking, sitting, using hands, reaching, climbing or balancing, stooping, kneeling, crouching or crawling, and talking or hearing.
Ability to regularly lift and/or move up to 5 pounds, frequently up to 15 pounds, and occasionally up to 25 pounds.
Vision abilities including close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Experience using Microsoft Dynamics SL or other accounting software.

Responsibilities

Set up customer jobs accurately and promptly in the accounting system.
Facilitate cost account meetings with Project Managers and/or General Foremen, review and analyze cost information, and update notes in the collaboration tool.
Prepare and post project accounting adjustments, including updating estimates, increasing contract amounts, adding change orders, updating job types, and tracking purchase orders.
Initiate time and material moves as needed.
Review the collaboration tool to determine customer billing requirements.
Prepare customer invoices using information such as unbilled WIP reports, purchase orders, and material invoices.
Send weekly time reports to customers.
Review job sales and use tax issues.
Assist Payroll and Accounts Payable with researching job numbers.
Close customer jobs upon completion.
Document collection efforts in the Accounts Receivable aging tool.
Help reduce delinquency for assigned accounts.
Document internal processes and process changes, creating clear SOPs as needed.
Help identify team goals and participate in achieving them.
Drive process improvement for the ERC.
Use, support, and enhance ESCO’s standards and best practices.
Follow safety, conduct, and policy requirements established by ESCO and its clients.
Perform other duties and responsibilities as assigned or deemed necessary by management.