Associate Project Manager

PCI Pharma Services•Philadelphia, PA

About The Position

The Associate Project Manager assists with designated execution of customer projects and ongoing order fulfillment, ensuring objectives are achieved within prescribed time frames and budgets while adhering to applicable pharmaceutical regulations. The role supports exceptional client satisfaction and strong business performance metrics. This position manages customer-specific production schedules, forecasts, purchase requisitions, order fulfillment, materials, documentation, and on-time delivery tracking. It works with customers and internal teams to coordinate components, artwork changes, releases, shipment documents, inventory, and disposition of obsolete or nonconforming materials. The Associate Project Manager also supports day-to-day problem-solving and troubleshooting, and may train and onboard employees in the same role when requested. The role requires adherence to PCI, cGMP, and GCP policies and procedures. Overtime and/or weekend work may be required, and attendance is an essential function of the position.

Requirements

Associate's degree in a related field and/or 1–3 years of related experience and/or training.
College-level mathematical skills.
Intermediate computer skills, including the ability to perform more complex computer tasks and knowledge of various computer programs.
Full professional proficiency in speaking, reading, and writing fluently and accurately at levels pertinent to professional needs.
High reasoning ability, including solving practical problems, dealing with concrete variables in situations with limited standardization, and interpreting instructions in various forms.

Nice To Haves

Ability to set and achieve challenging goals.
Ability to adapt to a changing work environment.
Excellent time-management skills.
Ability to identify and resolve problems in a timely manner.

Responsibilities

Create and maintain customer-specific production schedules for long-term forecasts and short-term production demands; follow workflow through each step, maintain schedule integrity and communication, and communicate on-time delivery risks.
Ensure accurate forecasts are available for monthly Material Requirements Planning runs.
Interpret purchasing authorization under supply agreements; place purchase order requisitions with Procurement and coordinate expediting, delaying, or cancellation as needed; ensure on-time delivery and communicate issues.
Support fulfillment and use of Material Requirements Planning tools in the ERP system through forecast and order management.
Maintain understanding of document creation processes, including lot/expiration forms, material receipt and release, batch record preparation, and ERP work order creation.
Track on-time delivery and document-creation metrics for the appropriate business units.
Manage and monitor purchase order status within the PCI-Philadelphia organization to help meet on-time delivery metrics.
Work with customers to ensure correct components and artwork changes; communicate price variances to management.
Review and approve documentation, including specifications and batch records, as required.
Create bills of materials and component item numbers, and ensure data-entry accuracy and management.
Monitor and facilitate timely release of finished goods and assist with preparation of shipment documents.
Assist with disposition of nonconforming materials and Component Variance Notifications.
Order and ensure shipper labels and print mats are ready for maintenance and production requirements.
Ensure obsolete materials are dispositioned and invoiced after a component revision or project end.
Ensure destruction of obsolete and expired materials and provide Certificates of Destruction to customers when required.
Work with Incoming Quality to ensure timely release of components and bulk.
Allocate and manage lot-specific materials to work orders.
Maintain optimal component inventory levels for customer-owned inventory.
Provide ongoing support to the Project Manager and team with day-to-day internal problem-solving and troubleshooting.
Train and onboard new employees in the same role when requested.
Adhere to PCI, cGMP, and GCP policies, procedures, and rules.
Maintain attendance at work as an essential function of the position.