Associate Program Manager (RID00221)

Red Nucleus•Lower Makefield Township, PA

18d•Onsite

About The Position

Start your project management career at the center of life science communications. At Red Nucleus, we create the education, training, and communications that help life science companies bring complex science to life. As an Associate Project Manager (APM), you’ll be a key part of the team that keeps our projects on time, on budget, and meeting our high-quality standards. You’ll also get hands-on exposure to the entire project development process, from proposal to final delivery, with a clear path toward becoming a Project Manager. You’ll collaborate daily with Project Managers, Account Managers, Medical Writers, Instructional Designers, Artists, Developers, Medical Editors, and Editorial Associates, all led by your Client Service Director. It’s a close, cross-functional team, and you’ll see how every role contributes to the finished product.

Requirements

Bachelor’s degree (BA/BS)
Experience with or exposure to project management, creative or instructional content development, graphic design, programming, media creation, content editing, and/or quality assurance
Excellent teamwork, interpersonal, communication, and organizational skills
The ability to prioritize and manage multiple tasks independently and proactively
An upbeat, professional attitude, with motivation, adaptability, and curiosity, and the ability to handle pressure positively
Ability to work full-time in our Yardley, PA office, with occasional evenings or weekends to meet deadlines
Willingness to occasionally travel to client meetings and events

Nice To Haves

Pharmaceutical or life science experience
Prior experience working in an agency or solution-provider environment

Responsibilities

Help complete Requests for Information (RFIs)
Set up proposal shells and pitch deck files, integrating existing content from the team
Draft timelines for core offering projects and keep them current as dates shift
Maintain the team task list with input from PMs and the CSD
Join client status calls
Create and update status reports and call recaps that reflect project progress
Coordinate MLR submissions with your team’s Editorial Associate in our Pune, India office
Support the CSD and PMs with client and project requests
Prepare, upload, and complete MLR submissions, and serve as Red Nucleus administrator for client MLR systems
Share client and MLR comments with the team, and clean track changes and comments before delivery
Purchase and scan references for writers, and create citation sequencing when requested
Schedule and coordinate audio and video talent, and support recording sessions and video shoots (scripts, shot lists, casting, releases, props, teleprompter)
Add time code details to storyboards for the development team
Help prepare and run workshops, and clean and archive project files
Complete general freelance contract agreements with input from the CSD and PMs
Enter and track your own time and expenses in BigTime using the correct project codes
Enter, code, and route freelancer and talent invoices and pass-through receipts to Finance
Monitor statements of work against deliverables (screen counts, seat time checks) to keep projects aligned with budget
Run project and team reports, such as budget-to-actuals comparisons