Associate Program Manager

Resource Innovations•Newark, NJ

11d•$80,000 - $100,000•Hybrid

About The Position

Resource Innovations is seeking an Associate Program Manager to join our growing team in New Jersey. We are seeking a highly skilled and motivated individual with a strong background in program and/or project administration to join our dynamic team. As an Associate Program Manager, you will be responsible for reporting and workflow development, data analysis and customer service team support, program tracking, reporting and administrative support. This hybrid role will play an important part in maintaining efficient payment operations, strong financial controls, and accurate accounting records for our program. Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we're constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we're leading the charge to power change.

Requirements

New Jersey residence or willingness to relocate to New Jersey
5+ years’ experience in project management, finance management, data analytics, accounting, or other business operations functions
Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively.
Process-oriented with a focus on streamlining workflows and improving efficiency.
Results-driven and able to collaborate across all levels of an organization to deliver on commitments and meet objectives.
Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis.
Able to meet deadlines while adapting to shifting priorities and evolving business needs.
Strong Microsoft Office skills including strong Microsoft Excel skills including the ability to create pivot tables, write formulas, and create well-formatted charts and tables.
Experience with proprietary CRM systems and reporting and visualization software
Experience developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities.
A strong desire to continue improving skills including the ability to quickly study to learn and improve software skills and knowledge
Good communication skills both written and verbal
Interest in sustainability and passionate about making a meaningful impact on the environment.
Degree in business, accounting or finance, or related field

Nice To Haves

Masters in business, accounting or finance, or related field
Experience with Commercial and/or Residential electric or natural gas utility energy efficiency programs.

Responsibilities

Develop and maintain budget tracking tools, financial reports, and reporting templates for monthly, quarterly, annual, and ad hoc program updates
Manage program budgets, invoicing, billing, subcontractor payments, and funding allocations while monitoring expenditures against approved budgets
Perform bank, accounts payable, and incentive payment reconciliations; investigate variances, unreconciled transactions, and payment exceptions; and drive issues through resolution
Support end-to-end incentive processing and fulfillment activities, including batch preparation, payment review, validation, processing, fulfillment, and related accounting support
Review incentive payment data and supporting documentation to ensure accuracy, completeness, compliance, and timely payment fulfillment
Coordinate with Accounting, Incentive Processing, consultants, subcontractors, and other internal stakeholders to resolve transactional, payment, reconciliation, and operational issues
Maintain accurate financial records, supporting documentation, and audit-ready files while ensuring compliance with internal controls and reporting requirements
Develop, maintain, and validate internal and external reports to ensure data accuracy, integrity, and timely delivery
Create, maintain, and collaborate on process documentation, standard operating procedures, and workflow guidance to support program management activities
Monitor processing, reconciliation, and operational activities to ensure service-level expectations, deadlines, and business requirements are consistently met
Identify and implement process improvements, efficiency initiatives, and control enhancements to optimize workflows and improve customer, contractor, client, and stakeholder experiences
Provide cross-functional operational and accounting support to maintain business continuity and effectively manage changing priorities and workload demands.
Other duties as assigned.