Associate, Office and Administration

Treaty Oak Clean Energy • Austin, TX

15h • Onsite

About The Position

Treaty Oak Clean Energy, LLC (Treaty Oak) is a clean energy platform focused on developing, commercializing, building and operating utility-scale solar plus battery storage projects in targeted US energy markets. Our mission is to create a sustainable future by providing clean, low-cost energy solutions to the grid benefiting energy consumers, communities, and generations to come. Treaty Oak is a wholly-owned portfolio company of Macquarie Asset Management (Macquarie), pairing Treaty Oak’s renewables development expertise with Macquarie’s capital backing. Headquartered in Austin, Texas, Treaty Oak’s portfolio consists of 15 GW+ of in development and in construction utility scale renewable projects across the United States. Treaty Oak features an experienced management team with a track record of developing and commercializing 9 GW+ of utility-scale power projects and a collective 100+ years’ experience across critical competencies, including power markets, offtake structuring, design, engineering and real estate.

Treaty Oak is seeking an organized, service-oriented Associate, Office and Administration to support day-to-day operations at our Austin headquarters and employees across all business areas. The ideal candidate is detail-oriented, accurate and professional, and anticipates needs early. The position reports to the Director, Office and Administration and is located in Austin, TX.

Requirements

• High School diploma required; Associate’s or Bachelor’s preferred, or equivalent experience.
• 1+ years of experience in administrative support, office coordination, reception or a similar role.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), DocuSign, Acrobat Pro.
• Detail-oriented, organized and discreet, with strong written and verbal communication skills.
• Professional, service-oriented approach to supporting employees and visitors.
• Proactive problem-solving skills and the ability to work independently and as part of a team.

Responsibilities

• Open and close the office and keep conference rooms, kitchen and common areas ready.
• Cover reception, greet visitors, manage building access, and handle mail, packages and shipments.
• Perform copying, scanning and data entry, and route documents for approval per TOCE guidelines.
• Submit maintenance and service requests, and assist with office moves and workplace projects.
• Support EHS&S with safety audits, PPE disbursement, and emergency and continuity procedures.
• Provide in-office backup coverage for the Director, Office and Administration.
• Book employee travel in Treaty Oak’s travel platform and answer routine travel questions.
• Schedule meetings, interviews and rooms, and support executives with calendars and expenses.
• Order office and kitchen supplies within budget and coordinate vendor deliveries and service.
• Collect, code and submit invoices and receipts, and help track office spend against budget.
• Maintain files, vendor and incident records, office procedures and IT equipment inventory.
• Support HR and IT with interview logistics, onboarding, offboarding and workspace setup.
• Support company events, offsites and culture initiatives, including the VIBE committee.

Benefits

• The salary for this position is highly competitive and commensurate with experience.
• We offer competitive benefits, including unlimited paid time off, paid holidays, cell-phone stipend, 401K, Life Insurance and a fully paid health benefits plan for employees, including Medical, Dental, and Vision.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree