Associate Document Control

Gainwell Technologies LLC • Nashville, TN

7d • $32,800 - $46,900 • Onsite

About The Position

Be part of a team that unleashes the power of leading-edge technologies to help improve the health and well-being of those most vulnerable in our country and communities. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values work flexibility, learning, and career development. You’ll add to your technical credentials and certifications while enjoying a generous, flexible vacation policy and educational assistance. We also have comprehensive leadership and technical development academies to help build your skills and capabilities.

Requirements

• High school diploma or G.E.D.
• Four or more years of document control/forms experience
• Experience working with company document maintenance policies and procedures and company databases
• Experience working with legal document maintenance and destruction procedures
• Experience working with business units and functions in order to ensure that documents are dispatched and/or duplicated by authorized personnel only

Nice To Haves

• Communication skills to communicate with employees regarding requested records
• Good skills in tracking and routing documentation
• Leadership skills to guide and mentor the work of less experienced personnel
• Good personal computer and business solutions software skills to maintain and update document inventory
• Ability to work independently
• Ability to keep sensitive and confidential material private or available to authorized personnel only

Responsibilities

• Maintains and updates all company policy, procedures, process or training documents and materials to ensure that company administrative needs are met.
• Converts all regulated documents from paper to electronic media and vice versa, to ensure that relevant documents are available in requested forms, when appropriate.
• Assists in the administration of company records retention management program, including researching, analyzing, negotiating and distributing retention schedules to ensure that relevant employees are informed of all program policies and updates.
• Processes and fills requests for all forms and documents, which include pulling orders, checking quantity, packaging for shipment to area offices and delivery to employees to ensure that all document needs are met.
• Develops and maintains an inventory of all document movement from one database to another to ensure that all documents are tracked and accounted for effectively.
• Oversees the distribution of all documents to ensure that access to documents is limited to appropriate personnel and is delivered in a timely manner.
• Oversees the destruction of relevant documents to ensure that all documents are destroyed according to legal and company guidelines.
• Provides work guidance for less experienced personnel.

Benefits

• flexible vacation policy
• educational assistance
• leadership and technical development academies
• 401(k) employer match
• comprehensive health benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED