Associate Director of Facilities Operations

Trinity Univesity • Waxahachie, TX

1d • Onsite

About The Position

Reporting to the Director of Facilities Operations, the Associate Director of Facilities Operations provides senior leadership for the stewardship, reliability, and lifecycle performance of campus building systems. The position advances a comprehensive facilities asset management approach grounded in preventive, predictive, and reliability-centered maintenance, using CMMS data and condition assessments to guide deferred maintenance planning and capital renewal forecasting. The Associate Director establishes maintenance standards across building trades and integrates operational and lifecycle cost considerations into capital planning and construction projects.

Requirements

• Bachelor’s degree from an accredited institution in engineering, facilities management, construction management, business administration, or a related field.
• Six years of progressively responsible experience with supervisory or leadership responsibilities in facilities operations across building systems trades (HVAC/mechanical, electrical, plumbing, and related infrastructure).
• Demonstrated experience implementing preventive maintenance programs and utilizing a CMMS.
• Experience managing budgets, contractors, and service contracts.
• Ability to obtain and maintain required safety, environmental, or trade-related certifications as appropriate to assigned responsibilities.

Nice To Haves

• Master’s degree in facilities management, engineering, business administration, public administration, or a related discipline.
• Eight or more years in higher education or a similarly complex institutional setting.
• Demonstrated experience supporting the operation or renewal planning of central utility systems (e.g., chilled water, heating hot water, steam, condenser water, cooling towers, and related distribution), including the ability to review engineering reports, interpret system performance data, and serve as an operational point of contact for engineers and contractors.
• Experience with lifecycle planning, facility condition assessments, and deferred maintenance strategy.
• Certified Facility Manager (CFM) – IFMA
• Facility Management Professional (FMP) – IFMA
• Sustainability Facility Professional (SFP) – IFMA
• Certification in Asset Management (e.g., ISO 55000–based IAM Certificate or Diploma)
• Certified Educational Facilities Professional (CEFP) – APPA
• Professional Engineer (PE), Registered Architect (RA), or equivalent licensure in a relevant discipline.

Responsibilities

• Develops and implements comprehensive facilities asset management strategies for campus building systems (HVAC, electrical, plumbing, vertical transportation, and related infrastructure).
• Oversees lifecycle modeling, facility condition data analysis, deferred maintenance tracking, and capital renewal forecasting to support institutional reinvestment planning.
• Partners with the Director to align building systems strategy with broader campus asset management and strategic master planning efforts.
• Establishes and continuously improves preventive and predictive maintenance programs within the CMMS to optimize facility asset performance, reduce reactive work, and extend equipment lifecycle.
• Defines maintenance standards, reliability expectations, and performance metrics (e.g., preventive and corrective maintenance schedule success, backlog health, asset uptime, cost of ownership) to drive disciplined operational execution across trades.
• Provides senior-level leadership and technical direction for building systems operations.
• Partners with shop supervisors and senior technical staff to ensure effective troubleshooting, root cause analysis, safety compliance, and adherence to asset management objectives.
• Develops supervisory capability, reinforces professional facilities management practices, and supports workforce planning and succession development within building maintenance functions.
• Represents Facilities Operations in Planning, Design, and Construction processes to ensure maintainability, energy performance, commissioning effectiveness, and total cost of ownership considerations are embedded in renovation and new construction projects.
• Reviews design documents, scopes of work, and commissioning outcomes from a lifecycle stewardship perspective to reduce long-term operational risk.
• Develops and manages operating budgets and service contracts related to building systems maintenance.
• Prepares scopes of work, oversees procurement processes, evaluates vendor performance, and ensures fiscal stewardship aligned with facility asset management priorities.
• Utilizes CMMS data, condition assessments, and performance metrics to support transparent reporting, risk prioritization, and data-driven decision making.
• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience, and integrity to provide professional leadership during emergencies.
• Participates in ongoing continuing education with APPA, IFMA, and/or their associated regional and statewide bodies.
• Complies with all Trinity University policies and guidelines.
• Performs other duties as required.

Benefits

• Trinity University aims to attract an efficient, dedicated staff whose talents will continue to grow the University as an exceptional place to study and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager