Associate Director of Business Operations, Investments, and Trusts

AFSC job board•Philadelphia, PA

18h•Hybrid

About The Position

The Associate Director of Business Operations, Investments, and Trusts is a member of AFSC’s Finance Leadership Team and collaborates with organizational stakeholders to develop, strengthen, and uphold policies and procedures that support sound financial decision-making and stewardship. The position reports to the Chief Financial Officer and is based in Philadelphia, Pennsylvania, on a hybrid basis. The role oversees banking, cash and treasury operations, trust operations, investment management, investment-policy compliance, insurance operations, organizational registrations and filings, audit support, and financial reporting. It also integrates Trust, Banking, and Investment Management processes into Microsoft BC 365, supports planned-giving compliance, and leads relationships with financial institutions, investment managers, brokers, insurers, and other service providers. The Associate Director supervises the Senior Accountant, Accounts Receivable and Trust staff, a team of approximately 7–10 members. The position is salaried, regular, full-time, and not represented by a union. AFSC describes its work as a Quaker religious organization promoting lasting peace with justice and emphasizes Quaker values, non-violence, diversity, and respect for the intrinsic worth of every individual.

Requirements

Bachelor’s degree, preferably in business or management, or equivalent experience.
At least five years of experience in a business environment, plus five additional years of experience in fund management and/or trust funds.
Experience working with banking relationships, money managers, and investment firms.
Ability to work evenings and/or weekends minimally and to travel as required.
Ability to work effectively independently and within a team environment.
Experience with standard Microsoft Office and related technology.
Ability to work under tight time constraints in a high-volume environment with multiple priorities.
Commitment to AFSC principles and concerns regarding race, class, nationality, religion, age, gender, sexual orientation, and disabilities.
Demonstrated ability to work and communicate with diverse staff.
Commitment to Quaker values and testimonies and compatibility with AFSC principles and philosophy, including non-violence and belief in the intrinsic worth of every individual.
Respect for and sensitivity to cultural, ethnic, racial, gender, and religious diversity, and familiarity with non-violent approaches to problem solving.
Ability to organize, plan, and prioritize multiple tasks and meet deadlines.

Nice To Haves

MBA is encouraged but not required.
Financial planning experience or a Certified Financial Planner (CFP) qualification is highly desirable.

Responsibilities

Serve as a member of the Finance Leadership Team.
Manage AFSC banking and investment-firm relationships; monitor daily central-account cash and treasury positions and allocation of short- and long-term investments.
Administer online banking systems, maintain bank-account and signatory records, and support opening and closing account requests.
Support annual FBAR filings and adherence to OFAC regulations.
Direct trust operations, including investment activity reporting and financial accounting for endowments, planned-giving assets, and other investments.
Prepare monthly cash-flow statements, review them with the CFO, monitor cash-flow trends, and help maintain adequate operating cash flow.
Train, supervise, and support the professional development of trust-account staff, including the Senior Trust Accountant.
Develop trust reporting, financial reporting, accounting systems, and procedures as needed.
Integrate Trust, Banking, and Investment Management processes into Microsoft BC 365 and generate reports for interested parties, including auditors.
Develop and implement investment-portfolio strategies with investment advisors and the Investment Sub Committee, including asset allocation, manager selection, and performance measurement.
Serve as liaison to investment managers and monitor their compliance with AFSC investment policies.
Work with the CFO, Investment Sub Committee, Stewardship Committee, and Board of Directors to evaluate and negotiate manager fees.
Monitor compliance with the socially responsible investment policy and provide periodic reports.
Under the guidance of the Investment Sub Committee and CFO, hire and maintain relationships with investment-related service providers, including proxy voting, SRI analysis, and commission recapture providers.
Support the Investment Sub Committee as its staff representative.
Work with the CFO to direct risk-management and insurance operations, including vendor selection and competitive bidding, renewals, claims, loss-data review, insured-property records, and premium allocation.
Explain insurance coverage to AFSC staff and serve as liaison with brokers and insurance companies.
Oversee compliance with state agency filings related to tax exemption, charitable solicitation, charitable gift annuities, and foreign-corporation registrations; maintain related agency and filing records.
Prepare cash-flow statements and footnotes for the annual audit, and support audits of investments, endowment, planned giving, and other AFSC areas.
Work with the CFO to deliver and support consolidated financial statements and notes.
Oversee federal, state, municipal, and county registration processes; support regional and area legal-compliance matters; and maintain compliance and registration files, requirements, deadlines, and renewal dates.
Work with Advancement and Planned Giving staff to ensure compliance for structured and planned-giving vehicles, serving as a liaison between Planned Giving and Finance.
Work with the CFO and other leadership members on selection of major national vendors, contract negotiations, cost structures, service quality and support, and compliance with AFSC Affirmative Action policies.
Complete special projects assigned by the CFO in budgeting, business and financial analysis, financial reporting, and financial policies.
Supervise and direct the Senior Accountant, Accounts Receivable and Trust staff, a team of approximately 7–10 members.
Serve as an authorized check-request and backup check signer for AFSC.
Maintain regular attendance and punctuality, operate safely, follow policies and procedures, and perform other assigned duties and projects.
Carry out supervisory responsibilities under organizational policies and applicable laws, including engaging and training employees, planning and assigning work, directing work, appraising performance, addressing complaints, and resolving problems.

Benefits

Comprehensive medical and hospitalization plan
Term life insurance
Short-term disability insurance
Long-term disability insurance
Defined benefit pension plan
403(b) match
Vacation
Paid time off
Sabbaticals
Extended leaves
Holidays
Participation in unemployment and workers’ compensation programs and Social Security