Associate Director of Business Operations, Investments, and Trusts

American Friends Service Committee•Philadelphia, PA

1d•$90,000 - $120,000•Hybrid

About The Position

The Associate Director of Business Operations, Investments, and Trusts is a member of AFSC’s Finance Department leadership team and works with organizational stakeholders to develop, strengthen, and uphold policies and procedures supporting sound financial decision-making and resource stewardship. The position reports directly to the Chief Financial Officer and is based in Philadelphia, Pennsylvania, in a hybrid work arrangement. The role directs banking, treasury, trust, investment, risk-management, insurance, and compliance operations. It oversees trust reporting and accounting, cash-flow monitoring, investment portfolios and service providers, insurance operations, regulatory filings, and financial audit support. The position also develops and integrates systems, reporting, and procedures; advises organizational committees and leadership; and supervises finance and trust staff. The role includes special projects assigned by the CFO and other duties as needed.

Requirements

Bachelor’s degree, preferably in business or management, or equivalent experience.
At least five years of experience in a business environment.
An additional five years of experience in fund management and/or trust funds.
Experience working with banking relationships, money managers, and investment firms.
Ability to work evenings and/or weekends minimally and to travel.
Ability to work effectively independently and in a team environment.
Experience with standard Microsoft Office and related technology.
Ability to work under tight time constraints in a high-volume environment with multiple priorities.
Understanding of and commitment to AFSC principles and concerns regarding race, class, nationality, religion, age, gender, sexual orientation, and disabilities; demonstrated ability to work and communicate with diverse staff.
Commitment to Quaker values and testimonies and compatibility with AFSC principles and philosophy, including nonviolence and belief in the intrinsic worth of every individual.
Respect for and sensitivity to cultural, ethnic, racial, gender, and religious diversity, and familiarity with nonviolent approaches to problem-solving.
Ability to organize, plan, and prioritize multiple tasks and meet deadlines.

Nice To Haves

MBA is encouraged but not required.
Financial planning experience or a Certified Financial Planner (CFP) qualification is highly desirable.

Responsibilities

Serve as a member of the Finance Leadership Team.
Manage AFSC’s banking and investment firm relationships.
Monitor daily cash and treasury positions in central accounts and the allocation of short- and long-term investments.
Administer online banking systems; maintain bank account and signatory records; support opening and closing accounts; and support annual FBAR filings and adherence to OFAC regulations.
Direct trust operations, including investment activity reporting and financial accounting for endowments, planned giving assets, and other investments.
Prepare monthly cash-flow statements, review them with the CFO, monitor trends, and work with the CFO to maintain adequate operating cash flow.
Train, supervise, and support the professional development of trust account staff, including the Senior Trust Accountant.
Develop trust reporting, financial reporting, accounting systems, and procedures as needed.
Integrate trust, banking, and investment management processes into Microsoft BC 365 and generate reports for interested parties, including auditors.
In consultation with investment advisors and the Investment Sub Committee, develop and implement investment portfolio strategies involving asset allocation, manager selection, and performance measurement.
Serve as liaison to investment managers and monitor their compliance with AFSC investment policies.
Work with the CFO, Investment Sub Committee, Stewardship Committee, and Board of Directors to evaluate and negotiate manager fees and provide periodic reports on compliance with the socially responsible investment policy.
Under the direction of the Investment Sub Committee and CFO, hire and maintain relationships with investment-related service providers, such as proxy voting, SRI analysis, and commission recapture providers.
Support the Investment Sub Committee as its staff representative.
Work with the CFO to direct risk-management and insurance operations, including vendor selection and competitive bidding, policy renewals, claims, loss-data review, insured-property records, and premium allocation.
Explain insurance coverage to AFSC staff and serve as liaison with brokers and insurance companies.
Oversee state agency filings related to tax exemption, charitable solicitation, charitable gift annuities, and foreign corporation registrations; maintain relevant agency, filing, deadline, certification, expiration, and renewal information.
Prepare the cash-flow statement and footnotes for the annual audit and support audits involving investments, endowment, planned giving, and other AFSC activities.
Work with the CFO to deliver and support consolidated financial statements and related notes.
Oversee federal, state, municipal, and county registration processes; support regional and area legal compliance matters; and maintain compliance and registration files and deadlines.
Collaborate with the Advancement team and Planned Giving staff to ensure compliance with requirements for structured and planned giving vehicles, and serve as a liaison between Planned Giving and Finance.
Work with the CFO and other leadership team members, as appropriate, to select major national vendors, negotiate contracts, pursue strong cost structures and service quality, and ensure compliance with AFSC Affirmative Action policies.
Perform CFO-assigned projects involving budgeting, business and financial analysis, financial reporting, and AFSC financial policies.
Supervise and direct the Senior Accountant, Accounts Receivable, and Trust staff, a team of approximately 7–10 members.
Serve as an authorized check-request signer and backup check signer for AFSC.
Maintain regular attendance and punctuality, operate safely, and follow policies and procedures.
Perform other assigned duties and projects.
Carry out supervisory responsibilities consistent with organizational policies and applicable laws, including training and engaging employees, planning and directing work, appraising performance, addressing complaints, and resolving problems.