Associate Analyst, Corporate Events

Cheniere Energy•Houston, TX

About The Position

The Associate Analyst, Corporate Events provides administrative, logistical, and operational support for Cheniere’s corporate events across global markets. Events include conferences, milestone celebrations, sponsorship activations, employee engagements, customer events, investor meetings, sporting events, and executive programs. The role works closely with the Corporate Events team to coordinate scheduling, registration, communications, vendor administration, financial documentation, and on-site execution, helping deliver events efficiently and professionally in line with Cheniere’s brand and operational standards. The position supports event planning and administration, logistics, travel coordination, budgets and contracts, registration platforms and reporting, branding and communications, and vendor and stakeholder relationships. It requires strong organization, attention to detail, responsiveness, discretion, and the ability to handle multiple assignments and changing priorities. The role is based in a typical office environment, with event-related travel and occasional work from home, after normal hours, weekends, holidays, or extended hours as required by event schedules. An up-to-date passport is required.

Requirements

Associate degree in business administration, hospitality, communications, marketing, event management, or a related discipline, or an equivalent combination of education and relevant experience.
Previous experience providing administrative, logistical, or event coordination support in a corporate, hospitality, marketing, or business environment is required.
Experience within the energy or industrial sector is required.
Strong organizational and administrative skills with exceptional attention to detail.
Ability to manage multiple assignments, maintain accurate records, meet deadlines, and track action items through completion in a fast-paced environment.
Excellent written and verbal communication skills and a professional, service-oriented approach when interacting with executives, employees, customers, vendors, and external partners.
Ability to exercise discretion and appropriately handle confidential information.
Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Teams.
Familiarity with event registration and project management platforms such as Cvent, Asana, or similar systems is required.
Basic knowledge of event budgets, invoice processing, purchase orders, contracting, and financial reconciliation.
Ability to work independently while taking direction and collaborating effectively as part of a team.
Ability to remain composed, flexible, and solutions-oriented during live events and changing circumstances.
Willingness and ability to travel domestically and internationally to support events; an up-to-date passport is required.
Availability to work occasional evenings, weekends, holidays, or extended hours based on event schedules.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting complex events, executive programs, customer engagements, conferences, or corporate operations is beneficial.

Responsibilities

Provide day-to-day administrative and coordination support to the Corporate Events team and assist with implementing event plans.
Coordinate calendars, planning meetings, deadlines, documentation, and follow-up activities; maintain project plans, timelines, checklists, contact lists, agendas, meeting notes, run-of-shows, and post-event records.
Support customer events, conferences, sponsorship activations, operational milestone celebrations, employee engagements, and executive programs.
Organize event files, track open items, and follow up with internal teams, vendors, and stakeholders to help meet deadlines.
Assist with event logistics, including venue research, room assignments, catering, transportation, security, audiovisual requirements, décor, signage, attendee materials, and guest experience.
Coordinate travel-related event details, including hotel room blocks, ground transportation, itineraries, and schedules.
Gather vendor and venue availability, proposals, pricing, and required documentation; prepare event supplies and materials.
Provide on-site support for registration, room setup, vendor coordination, attendee assistance, schedule management, and event breakdown.
Travel to domestic and international event locations as required, including occasional evenings, weekends, and extended hours based on event schedules.
Assist with event budgets, purchase orders, invoices, expense documentation, payment tracking, financial reconciliations, budget updates, and forecasting.
Review invoices for completeness and coordinate corrections or supporting documentation with vendors and internal partners.
Support contracting and procurement processes and maintain organized vendor, contract, budget, and financial records in accordance with company policies and standards.
Use Cvent to assist with designing, developing, testing, and publishing registration websites for large events and events requiring compliance reporting.
Maintain attendee records and process registration changes, cancellations, substitutions, and special requests.
Monitor registration activity and prepare attendance, lodging, transportation, dietary, and other operational reports; coordinate required compliance information and reporting.
Track attendance, satisfaction, engagement, and post-event feedback; compile reports on event results, feedback, budget performance, and lessons learned.
Assist with invitations, registration communications, reminders, confirmations, schedules, and follow-up messages; proofread materials for accuracy.
Coordinate with Branding and Communications teams on event materials, signage, presentations, multimedia, and messaging, ensuring alignment with corporate identity.
Maintain current versions of event materials and distribute approved content to appropriate stakeholders.
Serve as a day-to-day point of contact for internal clients, attendees, venues, and vendors, escalating decisions and issues to the appropriate team member.
Schedule vendor meetings, document action items, follow up on deliverables and deadlines, and assist with vendor onboarding, documentation, communications, performance tracking, and supplier database maintenance.
Partner with departments across the organization to support events and provide professional, timely assistance to executives, employees, customers, and external partners.
Maintain discretion when handling confidential attendee, executive, financial, and business information.
Support multiple events in a fast-paced environment, anticipate routine administrative and logistical needs, communicate potential issues promptly, and perform additional duties as assigned.