Associate Analyst, Corporate Events

Cheniere Energy•Houston, TX

About The Position

The Associate Analyst, Corporate Events provides administrative, logistical, and operational support for Cheniere’s corporate events across global markets. Events include conferences, milestone celebrations, sponsorship activations, employee engagements, customer events, and executive programs. Working with the Corporate Events team, the Associate Analyst supports event coordination, scheduling, registration, communications, vendor administration, financial documentation, and on-site execution. The role helps deliver events efficiently and professionally in alignment with Cheniere’s brand and operational standards. The position supports multiple events and assignments in a fast-paced environment with changing priorities and deadlines. It involves working in a typical office environment, with travel to domestic and international event locations, occasional work from home, and work outside normal hours as event schedules require. The role requires an up-to-date passport and is subject to drug and alcohol testing under applicable federal regulations.

Requirements

Associate degree in business administration, hospitality, communications, marketing, event management, or a related discipline, or an equivalent combination of education and relevant experience.
Previous experience providing administrative, logistical, or event coordination support in a corporate, hospitality, marketing, or business environment is required.
Experience within the energy or industrial sector is required.
Strong organizational and administrative skills with exceptional attention to detail.
Ability to manage multiple assignments, maintain accurate records, meet deadlines, and track action items through completion in a fast-paced environment.
Excellent written and verbal communication skills and a professional, service-oriented approach when working with executives, employees, customers, vendors, and external partners.
Ability to exercise discretion and appropriately handle confidential information.
Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Teams.
Familiarity with event registration and project management platforms such as Cvent, Asana, or similar systems is required.
Basic knowledge of event budgets, invoice processing, purchase orders, contracting, and financial reconciliation.
Ability to work independently, take direction, collaborate effectively, and remain composed, flexible, and solutions-oriented during live events and changing circumstances.
Willingness and ability to travel domestically and internationally to support events; an up-to-date passport is required.
Availability to work occasional evenings, weekends, holidays, or extended hours based on event schedules.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting complex events, executive programs, customer engagements, conferences, or corporate operations is beneficial.

Responsibilities

Provide day-to-day administrative and coordination support to the Corporate Events team and assist with implementing event plans aligned with business priorities, brand identity, and stakeholder goals.
Coordinate calendars, planning meetings, deadlines, documentation, and follow-up; prepare and maintain project plans, timelines, checklists, contact lists, agendas, meeting notes, run-of-shows, and post-event records.
Support customer events, conferences, sponsorship activations, operational milestone celebrations, employee engagements, and executive programs; organize event files and follow up on open items with stakeholders.
Assist with event logistics such as venues, room assignments, catering, transportation, security, audiovisual needs, décor, signage, attendee materials, and guest experience.
Coordinate travel-related event details, including hotel room blocks, ground transportation, itineraries, and schedules; gather venue and vendor availability, proposals, pricing, and documentation.
Prepare event supplies and materials, including name badges, registration lists, signage, gifts, and other event items; provide on-site support with registration, room setup, vendor coordination, attendee assistance, schedule management, and breakdown.
Coordinate communication among internal teams, external partners, venues, and vendors, and travel to domestic and international event locations as required.
Assist with event budgets, purchase orders, invoices, expense documentation, payment tracking, financial reconciliations, budget updates, forecasting, and post-event reconciliation; maintain budget trackers and organized vendor, contract, and financial records.
Review invoices for completeness and coordinate corrections or supporting documentation; support contracting and procurement processes in accordance with company policies and standards.
Using Cvent, assist with designing, developing, testing, and publishing registration websites for large events and events requiring compliance reporting.
Maintain attendee records and process registration changes, cancellations, substitutions, and special requests; monitor registration and prepare attendance, lodging, transportation, dietary, and operational reports.
Coordinate required compliance information and reporting; track attendance, satisfaction, engagement, and feedback; compile event reports on results, participant feedback, budget performance, and lessons learned.
Prepare and distribute invitations, registration communications, reminders, confirmations, schedules, and follow-up messages; proofread event materials for accuracy.
Coordinate with Branding and Communications teams on event materials, signage, presentations, multimedia, and messaging; help ensure materials align with Cheniere’s corporate identity and distribute approved content.
Serve as a day-to-day contact for internal clients, attendees, venues, and vendors, escalating decisions and issues as appropriate; schedule vendor meetings, document action items, and follow up on deliverables.
Assist with vendor onboarding, documentation, communications, performance tracking, and supplier database maintenance; collaborate across departments and provide professional assistance to executives, employees, customers, and external partners.
Maintain discretion with confidential attendee, executive, financial, and business information; anticipate routine needs, communicate potential issues, and perform additional event-related and administrative duties as assigned.