Park Productions - Asst. Studio Manager

Ithaca College•Ithaca, NY

About The Position

The Assistant Studio Manager works with the Studio Manager to maintain and oversee The Studio, an off-campus space at the South Hill Business Campus. The role includes Studio Staff duties such as client check-in and check-out, tours, and general maintenance, along with managing reservations, staff schedules, and studio calendars. The Studio has three studio spaces and a workshop space, and is available free to Ithaca College students creating film projects; external clients may rent it when it is not being used by students. Hours depend on reservations, so there is no set schedule or guaranteed number of hours. Shoots often take place on weekends or late at night on weekdays. Staff are not required to remain during shoots, and check-in or check-out duties typically take no more than an hour at a time. The Assistant Studio Manager also performs about one hour per week of remote work responding to client inquiries and managing schedules. The position is limited to students majoring or minoring in the Park School of Communications. Preference is given to students already involved with The Studio or who have participated in Park Productions workshops, events, or other activities as trainees.

Requirements

Must be a student with a major or minor in the Park School of Communications.
Able to complete 1–2 hours of office work per week; this can be done remotely if tasks are completed.
Flexible schedule and availability to work some late nights and weekends.
Excellent organizational and time-management skills.
Strong communication skills and ability to work with a variety of people.
Knowledge of studio equipment, technology, and maintenance.
Ability to multitask and handle various responsibilities simultaneously.

Nice To Haves

Previous experience in studio or space management, hospitality, or a similar role.
Familiarity with The Studio from working as Studio Staff or working on sets there.
Prior involvement with The Studio or participation in Park Productions workshops, events, or other activities as a trainee.
Having a car is preferable, especially for late nights or inclement weather, but is not required.

Responsibilities

Greet and assist clients, artists, and other Studio users.
Ensure users follow Studio guidelines and safety protocols.
Provide tours for location scouts and answer questions about the space and its use.
At the start of reservations, orient clients to the space, explain guidelines, and answer questions.
At the end of reservations, walk through the space with clients to check for forgotten items, damage, or missing Studio property.
Keep the studio organized, clean, and properly maintained.
Monitor studio equipment and supplies and ensure they are in working order.
Change the door PIN code after each reservation.
Contact clients to confirm reservations, answer questions, set expectations, discuss details, and complete paperwork.
Coordinate staff schedules and assign coverage for reservations.
Maintain calendars for studio reservations, staffing, and prop rentals.
Provide Studio users with technical or equipment-related support.
Help ensure Studio staff care for the space properly.
Before reservations, arrive ahead of clients, inspect the space, and review client forms and visit details.
After reservations, tidy the space, ensure it is ready for the next booking, and promptly report damage or signs of misuse to management.