Assistant Sales Coordinator

NORWOOD EQUIPMENT LLC•Houston, TX

20d•$19 - $20•Onsite

About The Position

Vanguard Truck Centers is seeking an Assistant Sales Coordinator for a fast-paced work environment. The role provides administrative support to all departments, including processing payments, invoicing, and maintaining inventory levels. It also receives dealership callers and visitors, identifies the nature of their business, and directs them to the appropriate destination. The position serves as a liaison between the parts and accounting departments, helping research and resolve discrepancies involving vendor invoices, warehouse records, freight charges, and parts inventory.

Requirements

At least 3 years of parts, inventory, and general office experience.
Computer skills and accounting knowledge.
Strong attention to detail, organization, dependability, accuracy, and motivation to provide excellent customer service.
A strong sense of urgency.
Good verbal and written communication skills, including the ability to communicate at all levels of the organization.
Basic math skills for pricing, quoting, and managing the parts division.
Basic reasoning ability and good conflict management skills.
Valid driver's license.
Background screening is a mandatory prerequisite for employment consideration.

Nice To Haves

Industry experience is a plus.
High school diploma and college degree preferred.

Responsibilities

Greet showroom customers, determine the nature of their visit, direct them to the correct department, notify the appropriate person, and introduce them to a salesperson.
Answer incoming calls, direct callers to the appropriate department or individual, or take thorough messages.
Communicate professionally and efficiently with callers and visitors, and deliver messages to the appropriate parties promptly.
Type memos, correspondence, reports, and other documents.
Assist service customers during morning and evening service rushes whenever possible.
Perform clerical duties as requested.
Liaise between the parts and accounting departments to resolve discrepancies involving vendor invoices, warehouse records, freight charges, and related issues.
Research parts inventory system discrepancies and coordinate with parts management, warehouse managers, accounts payable personnel, and others in the company.
Apply proper accounting codes to parts and freight invoices.
Maintain accurate records of work performed.
Maintain a professional appearance and take on additional responsibilities as needed.