Administrative Assistant - Sales Operations Coordinator

Durr Systems, LLC • Southfield, MI

4d

About The Position

The Administrative Assistant is a key part of the Sales organization, supporting the flow of technical and commercial information across the team. The role works closely with Sales, Application Engineering, and leadership to keep operations organized, efficient, and moving forward. Duties include office and administrative coordination, support for RFQs and proposals, documentation and reporting, customer-facing activities, and light IT support. The position also administers the company uniform program, orders safety equipment, and assists with drawing and document handling as needed.

Requirements

• High school diploma.
• At least 2 years of experience in an administrative or office manager role.
• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to multitask.
• Ability to work in a fast-paced, changing environment with a positive attitude.
• High attention to detail and ability to maintain confidentiality.
• Team-oriented mindset and willingness to support multiple stakeholders.
• Ability to manage tasks independently and solve problems professionally.
• Adaptability and comfort working in a learning-focused organization.

Nice To Haves

• Associate degree.
• Experience with Salesforce or CRM systems.

Responsibilities

• Maintain the organization of the Sales office, including supplies, equipment, and marketing materials.
• Prepare and format letters, presentations, reports, and proposals for the Sales team.
• Support RFQ and proposal processes using vendor portals and internal systems.
• Assist with filing and maintaining project documentation, including confidential materials.
• Coordinate and schedule meetings, manage calendars, and support internal communications.
• Review and verify department expense reports and timesheets for accuracy.
• Coordinate travel arrangements and track team vacation schedules.
• Maintain key data and documentation for Application Engineering activities.
• Assist with customer-facing activities, including organizing meetings, lunches, and events.
• Generate and support reporting through Salesforce and CRM tools.
• Provide light administrative IT support as needed.
• Administer the company uniform program and order safety equipment (PPE).
• Support drawing and document handling (plotting) as needed.
• Perform additional administrative and coordination tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED