Assistant Sales Coordinator

Vanguard Truck Centers•Houston, TX

20d•$19 - $20•Onsite

About The Position

Vanguard Truck Centers is seeking an Assistant Sales Coordinator to provide administrative support in a fast-paced dealership environment. The role involves greeting and directing showroom customers, answering and routing calls, taking messages, preparing documents, and assisting with clerical duties. It also serves as a liaison between the parts and accounting departments, helping research and resolve inventory and invoice discrepancies, code parts and freight invoices, and maintain accurate records. The position may also assist service customers during busy morning and evening periods and take on additional responsibilities as needed.

Requirements

At least 3 years of parts, inventory, and general office experience.
Computer skills and accounting knowledge.
Strong attention to detail, organization, motivation, and customer-service orientation.
A strong sense of urgency; dependability and accuracy.
Good verbal and written communication skills, including the ability to communicate effectively at all levels of the organization.
Solid basic math skills for pricing, quoting, and managing the parts division.
Basic reasoning ability and conflict-management skills.
Valid driver's license.
Background screening is a mandatory prerequisite for employment consideration.

Nice To Haves

Industry experience is a plus.
High school diploma and college degree preferred.

Responsibilities

Greet showroom customers, determine the reason for their visit, and direct them to the appropriate department or salesperson.
Answer incoming calls, route callers, take thorough messages, and communicate messages promptly to the appropriate people.
Communicate professionally and efficiently with callers and visitors.
Type memos, correspondence, reports, and other documents.
Assist service customers during morning and evening service rushes when possible.
Perform clerical duties as requested.
Liaise between the parts and accounting departments to help resolve discrepancies involving vendor invoices, warehouse records, freight charges, and related matters.
Research discrepancies in the parts inventory system and coordinate with parts management, warehouse managers, accounts payable personnel, and other company employees.
Apply appropriate accounting codes to parts and freight invoices.
Maintain accurate records of work performed.
Maintain a professional appearance and take on additional responsibilities as needed.