Assistant Registrar, Records and Reporting

Brandeis University•Waltham, MA

19d•Hybrid

About The Position

Brandeis University’s Enrollment Management is hiring an Assistant Registrar, Records and Reporting. The role manages internal and external reporting, including IPEDS, CDS, and ad-hoc requests from university offices. It oversees transcript, degree-verification, and enrollment-verification production; student information system business processes in Workday Student; student status changes and record maintenance; and support for final exams. The position also oversees one staff member responsible for transfer credit evaluation, veterans’ benefits, and internal survey support. This is a hybrid position requiring at least two days per week in person. The hiring range is $62,800–$67,000. The position supports registration and Commencement activities, the Registrar’s Office website, student walk-in support, general office inquiries, and other assigned duties.

Requirements

Bachelor’s degree (BA/BS).
3–5 years of work-related experience, including 1–3 years of supervisory or management experience.
3–5 years of experience working with centralized databases.
Fluency with Microsoft Office applications, including advanced Excel.
Strong oral and written communication skills.
Strong organization and planning skills.
Ability to manage and interact effectively with campus partners.
Self-management and attention to detail.

Nice To Haves

Master’s degree (MA/MS) preferred.
Knowledge of student administration information systems preferred.
Familiarity with HTML editors, HTML source code, and web-publishing applications.

Responsibilities

Oversee Registrar’s Office internal and external reporting, including IPEDS, CDS, and ad-hoc requests from university administrators and offices.
Create and maintain reports and queries in Workday Student.
Assist with setup and maintenance of student records system configuration and policies.
Maintain integrations with upstream and downstream systems, including Slate and the National Student Clearinghouse.
Hire and manage final exam proctors.
Manage day-to-day student records functions, including updates reflecting changes in student status, standing, and program of study.
Manage duplicate student records, student cohorts, student holds, and batch data loads such as AP, holds, and course registrations.
Manage and implement data integrity standards for Student Records.
Train and coordinate data-management business practices within Student Records and with other campus departments, as needed.
Work with IT to maintain business process definitions and setup in Workday Student.
Assist the University Registrar with administration and oversight of final exams.
Assist with registration and Commencement activities, maintenance of the office website, student walk-in support, and general office inquiries.
Oversee one staff position responsible for transfer credit evaluation, veterans’ benefits, and support for internal surveys.