Assistant Registrar

VetJobs • Huntsville, AL

1d • $45,000 - $60,000

About The Position

The Assistant Registrar for Curriculum Management and Scheduling supports the coordination and implementation of curriculum management processes and academic scheduling operations. The role maintains accurate curriculum data in the student information system, Kuali Academic Ops, and Degree Works, and assists with developing and publishing the academic schedule.

By taking primary responsibility for day-to-day curriculum and scheduling functions, this position helps reduce operational risk and ensure continuity of services affecting colleges and academic departments. It enables the Registrar and Senior Associate Registrar to focus on operational efficiency, complex troubleshooting, regulatory and policy compliance, and strategic process improvements aligned with best practices.

The position is housed in the Office of the Registrar within the Enrollment Management division. It works closely with Admissions, Financial Aid, Military and Veteran Services, International Student Services, academic colleges, curriculum development councils, and the Office of the Provost.

Requirements

• Bachelor’s degree from an accredited institution.
• 2–4 years of experience in a Registrar’s Office, academic administration, or a related field.
• Experience working with student information systems such as Banner or Colleague.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Working knowledge of academic structures, course scheduling, and curriculum data.
• Customer service orientation and collaborative mindset.

Nice To Haves

• Experience with curriculum or academic scheduling processes.
• Familiarity with degree audit systems such as DegreeWorks.
• Familiarity with curriculum management systems such as Curriculog or CIM.
• Experience working in a higher education environment.
• Strong data accuracy and attention to detail.

Responsibilities

• Maintain and update course, program, and curriculum data in Banner and Kuali Academic Ops; execute approved curriculum changes according to institutional policies and timelines; track curriculum proposals through approval workflows; answer questions about curriculum entry and updates; and maintain procedural documentation.
• Develop subject matter expertise in the degree audit system, particularly curriculum scribing; help translate approved curriculum into accurate degree audit rules; and support alignment between the academic catalog and degree audit system.
• Serve as the primary point of contact for academic departments on schedule development and troubleshooting; coordinate preparation, entry, and publication of the academic schedule; review and troubleshoot department scheduling information; monitor deadlines; identify and escalate scheduling conflicts; and maintain and update the schedule.
• Identify recurring inefficiencies in curriculum and scheduling workflows and communicate them to leadership; independently execute curriculum and scheduling processes; and assist with related system testing, upgrades, and maintenance.
• Train departmental users on timelines, processes, and system entry; maintain accurate documentation to support audits and reviews.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level