Assistant Registrar
About The Position
The Assistant Registrar oversees enrollment and graduate reporting, beginning- and end-of-term processing, and course substitutions. The position handles records-related requests, including subpoenas and FOIA requests, and serves as acting Registrar when the supervisor is absent. It supports faculty and staff in applying FERPA regulations and best practices. The Assistant Registrar maintains student records by completing data audits, correcting errors, and merging duplicate records in the Student Information System. The role evaluates post-secondary transcripts for transfer credit, collaborates with deans and department chairs on transfer equivalencies, awards transfer credit, and notifies students. It also assists admissions and advisement staff with placement decisions based on prior college coursework, oversees advanced standing and proficiency credit, and guides and trains office staff on placement decisions based on high school transcripts. The position ensures the authenticity of official high school and post-secondary transcripts. The Assistant Registrar serves as the primary administrator for Degree Works, overseeing system operations, scheduled jobs, Ellucian support tickets, and scribing activities related to academic catalog changes. The role coordinates with Information Learning Technologies (ILT) on system updates, troubleshooting, and post-upgrade testing; collaborates with academic deans and department chairs to ensure degree requirements are accurately reflected; and assists with reviewing system documentation and testing Banner upgrades.
Requirements
- High school diploma and relevant experience in business management, public administration, or administrative services; alternatively, a bachelor's degree may be substituted for the required work experience.
Responsibilities
- Oversee enrollment and graduate reporting, beginning- and end-of-term processing, and course substitutions.
- Serve as the point of contact for subpoenas, FOIA requests, and other records-related requests.
- Serve as acting Registrar in the supervisor's absence.
- Assist faculty and staff with applying FERPA regulations and best practices.
- Complete data audits, correct errors, and merge duplicate student records in the Student Information System.
- Evaluate post-secondary transcripts to determine transfer credits.
- Collaborate with deans and department chairs regarding transfer equivalencies as needed.
- Award transfer credit and notify students of awarded credit.
- Assist admissions coordinators and advisement staff with placement decisions based on prior college coursework.
- Oversee the awarding of advanced standing and proficiency credit.
- Provide guidance and training to office staff on placement determinations based on high school transcripts.
- Ensure the authenticity of official high school and post-secondary transcripts.
- Serve as the primary Degree Works administrator, overseeing system operations, scheduled jobs, Ellucian support tickets, and scribing activities for academic catalog changes.
- Coordinate with the Information Learning Technologies department on system updates, troubleshooting, and testing following upgrades.
- Collaborate with academic deans and department chairs to review catalog changes and ensure degree requirements are accurately reflected in Degree Works.
- Assist with reviewing system documentation and testing Banner upgrades for accuracy, compatibility, and functionality.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
