Assistant Registrar

Philadelphia Museum of Art•Philadelphia, PA

5d•$46,561 - $46,561•Onsite

About The Position

The Assistant Registrar performs a broad range of registration functions, specializing in collections documentation and the safe, efficient transport of art objects for loans, purchases, gifts, bequests, and off-site storage. The position also oversees installations in the outdoor sculpture garden and certain temporary exhibitions. The successful candidate is detail-oriented, able to manage multiple tasks, and comfortable using computers. This full-time, exempt position is 35 hours per week and is part of the AFSCME Local 397 bargaining unit. It reports to the Director of Registration and must be performed fully onsite at Philadelphia Museum of Art locations. The stated salary is $46,561. Some domestic and international travel is required, and shipments may need to be received or released after hours. The role requires a master’s degree in a museum studies program or equivalent experience working in museum collections management. A minimum of two years of related registrar experience is preferred. Candidates must complete a Security Threat Assessment application. A background check is required after a conditional offer, with consideration tailored to the job’s requirements.

Requirements

Excellent organizational, written, and verbal skills.
Strong interpersonal skills.
Flexibility and ability to work with a diverse team of staff and lenders.
Willingness to travel and ability to work in a fast-paced environment.
Extremely detail-oriented; able to work under pressure, multitask, and meet deadlines.
Collections management database experience, with TMS required.
Computer proficiency in Word, Excel, Outlook, and Acrobat.
Must complete a Security Threat Assessment application.
Master’s degree in a museum studies program or equivalent experience working in museum collections management.
Able to remain stationary for extended periods and use computers and other office equipment.
Able to perform administrative duties in an office, gallery, or exhibit space and access most public and staff areas of the museum campus.
Able to lift no more than 50 pounds and perform minor bending.
Able to regularly set up, adjust, and operate a computer/keyboard and other office equipment used to generate work or transmit data.

Nice To Haves

Minimum two years of related registrar experience preferred.
Some foreign language skills.

Responsibilities

Arrange and coordinate artwork transfers to and from the museum, including transportation, couriers, security, insurance, unpacking, storage, and related details.
Assign loan numbers and generate receipts, loan agreements, and other legal museum forms and documentation.
Enter information into the collection management system (TMS).
Mark or label permanent collection objects with accession numbers.
Oversee installations in the Sculpture Garden, historic park houses, and other outdoor spaces.
Coordinate exhibition installations.
Assist with coordinating large-scale reinstallations of the permanent collection galleries.
Assist in preparing budgets for packing, shipping, and insuring loans.
Assist the Collections Registrar with accessioning and deaccessioning.
Travel domestically and internationally as required.
Receive or release shipments after hours.
Complete condition reports on a range of object types.
Perform other duties related to the movement and inventory of collections and miscellaneous duties as assigned.
Participate in Registration Department activities and help achieve departmental goals under the direction of the Director of Registration.
Uphold professional standards, museum ethics and policies; protect the museum’s interests and reputation; respect colleagues and visitors; and maintain confidentiality.

Benefits

Free general admission to the museum for the employee and immediate family.
Discounted guest admission tickets.
Discounts on gift memberships.
Special staff tours and presentations from curatorial and conservation teams.
Discounts at the museum restaurant, cafés, and retail and online stores.
Medical, dental, and vision benefits.
Fully paid short-term disability insurance, long-term disability insurance, and life insurance.
Health savings or flexible spending account program.
Retirement savings program with museum match.
Paid vacation, personal days, sick days, and holidays.