Assistant Registrar

Military Spouse Corporate Career Network•Huntsville, AL

About The Position

The Assistant Registrar for Curriculum Management and Scheduling supports curriculum management processes and academic scheduling operations within the Office of the Registrar in the Enrollment Management division. The role maintains accurate curriculum data in the student information system, Kuali Academic Ops, and Degree Works, and assists with developing and publishing the academic schedule. It assumes primary responsibility for day-to-day curriculum and scheduling functions to reduce operational risk and ensure continuity of services affecting colleges and academic departments. The position works closely with campus partners, including Admissions, Financial Aid, Military and Veteran Services, International Student Services, academic colleges, curriculum development councils, and the Office of the Provost. Its work also enables the Registrar and Senior Associate Registrar to focus on operational efficiency, complex troubleshooting, regulatory and policy compliance, and strategic process improvements.

Requirements

Bachelor’s degree from an accredited institution.
2–4 years of experience in a Registrar’s Office, academic administration, or a related field.
Experience working with student information systems, such as Banner or Colleague.
Strong attention to detail and organizational skills.
Effective written and verbal communication skills.
Working knowledge of academic structures, course scheduling, and curriculum data.
Customer service orientation and a collaborative mindset.

Nice To Haves

Experience with curriculum or academic scheduling processes.
Familiarity with degree audit systems, such as DegreeWorks.
Familiarity with curriculum management systems, such as Curriculog or CIM.
Experience working in a higher education environment.
Strong data accuracy and attention to detail.

Responsibilities

Maintain and update course, program, and curriculum data in Banner and Kuali Academic Ops.
Execute approved curriculum changes in accordance with institutional policies and timelines.
Track and monitor curriculum proposals through the approval workflow.
Serve as the primary contact for curriculum entry, updates, and questions.
Maintain and update procedural documentation related to curriculum processes.
Develop subject matter expertise in the degree audit system, particularly curriculum scribing.
Assist in translating approved curriculum into accurate degree audit rules.
Support and improve alignment between the academic catalog and the degree audit system.
Serve as the primary contact for academic departments on schedule development and troubleshooting.
Coordinate preparation, entry, and publication of the academic schedule.
Review and troubleshoot course scheduling information from departments.
Monitor and meet scheduling deadlines.
Identify scheduling conflicts and escalate them as appropriate.
Maintain and update the academic schedule.
Identify recurring inefficiencies in curriculum and scheduling workflows and communicate them to leadership.
Independently execute curriculum and scheduling processes.
Assist with system testing, upgrades, and maintenance related to curriculum and scheduling.
Train departmental users on timelines, processes, and system entry.
Maintain accurate documentation to support audits and reviews.