Assistant Registrar, Records and Reporting

Brandeis University•Waltham, MA

20d•$62,800 - $67,000•Hybrid

About The Position

Brandeis University is hiring an Assistant Registrar, Records and Reporting in Enrollment Management. The position oversees internal and external reporting, including IPEDS, CDS, and ad-hoc requests from university offices, and creates and maintains reports and queries in Workday Student. It manages key student-records functions, including transcripts, degree and enrollment verifications, undergraduate and graduate status changes, and student-record maintenance. The role also assists with registration, Commencement, and final-exam administration, and oversees one staff position responsible for transfer credit evaluation, veteran’s benefits, and internal survey support. This is a hybrid position requiring at least two days per week in person. The hiring range is $62,800–$67,000. A bachelor’s degree is required; a master’s degree is preferred. Applicants should have 3–5 years of relevant experience, including 1–3 years of supervisory or management experience.

Requirements

Bachelor’s degree required.
3–5 years of work-related experience, including 1–3 years of supervisory or management experience.
3–5 years of experience working with centralized databases; knowledge of student administration information systems is preferred.
Fluency with Microsoft Office applications, including advanced Excel.
Strong oral and written communication skills.
Strong organization and planning skills.
Ability to manage and interact effectively with campus partners.
Self-management and attention to detail.

Nice To Haves

Master’s degree.
Knowledge of student administration information systems.
Familiarity with HTML editors, HTML source code, and web-publishing applications.

Responsibilities

Oversee the Registrar’s Office’s internal and external reporting, including IPEDS, CDS, and ad-hoc requests from university administrators and offices.
Create and maintain reports and queries in Workday Student.
Assist with the setup and maintenance of student-records system configuration and policies.
Maintain integrations with upstream and downstream systems, including Slate and the National Student Clearinghouse.
Hire and manage final-exam proctors.
Manage day-to-day student-records functions, including updating records to reflect changes in status, standing, and program of study.
Manage duplicate student records, student cohorts, student holds, and batch data loads, including AP, holds, and course registrations.
Manage and implement data-integrity standards for Student Records.
Train and coordinate data-management business practices within Student Records and with other campus departments, as needed.
Work with IT to maintain business-process definitions and setup in Workday Student.
Assist the University Registrar with final-exam administration and oversight.
Assist with registration and Commencement activities, maintain the office website, support student walk-ins and general office inquiries, and perform other assigned duties.
Oversee one staff position responsible for transfer credit evaluation, veteran’s benefits, and supporting internal surveys.