Assistant, Regional Programs

Alliance for Young Artists & Writers•New York, NY

12d•Hybrid

About The Position

The Assistant, Regional Programs provides programmatic, administrative, and customer service-style support for the Alliance for Young Artists & Writers’ partnership work, primarily supporting the nationwide Affiliate Partner Network. The role helps manage current partner commitments and improve partnership operations while contributing to projects and events that advance the Alliance’s mission. The Assistant reports to the Manager, Regional Partner Network and collaborates with program colleagues across teams. This is a part-time, hybrid position based in New York City, working 30 hours per week. The hourly rate is $21, paid bi-weekly. The in-office and remote schedule is flexible and determined collaboratively with supervisor input. Standard office hours are 9:30 a.m.–5:30 p.m. ET, with a part-time schedule set collaboratively within those hours. Occasional evening and weekend work is required during peak program cycles, and some travel is required. The position is expected to begin in mid-February 2027.

Requirements

At least two years of experience in a related role supporting programs, partnerships, or operations.
Proficiency with Microsoft 365, including Excel, and Google Suite.
Comfort learning and using technology tools, including databases, spreadsheets, and proprietary online platforms.
Strong organizational skills and ability to manage multiple projects with overlapping deadlines.
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented, deadline-conscious, and proactive in identifying solutions.
Commitment to equity and inclusion practices in all areas of work.
Enthusiasm for supporting teen artists and writers and advancing the Alliance’s mission.
Willingness to work occasional evenings and weekends during peak program periods.
Willingness to travel as required.

Nice To Haves

Experience supporting programs, partnerships, or operations in a nonprofit or education setting.
Familiarity with Salesforce, Notion, Campaign Monitor, and Zoom.
Customer service experience, especially in arts, education, or youth programming.
A two- or four-year degree in a relevant field, or equivalent experience.
Alumnus or alumna of the Scholastic Awards.

Responsibilities

Serve as a point of contact and customer service-style resource for regional Affiliate partners, providing guidance and troubleshooting assistance.
Help develop and update partner guides, training decks, and onboarding materials.
Support virtual Affiliate partner trainings, Town Halls, and informational presentations.
Draft and distribute frequent e-blast communications to the partner network.
Support new partner cultivation, onboarding, and relationship management in coordination with the Manager, Regional Partner Network.
Generate and manage spreadsheets and databases for tracking partner payments and agreements.
Help coordinate large-scale annual mailings of physical materials, including posters, award materials, and event assets, across the Affiliate network and other regional awards activities.
Assist the Adjudications Team with regional adjudication preparation, including creating juror accounts and providing troubleshooting support.
Support regional awards ceremonies and exhibitions and National Event initiatives, including guest speaker research and coordination, day-of event logistics, and collecting and organizing related assets.
Capture and share partner and constituent feedback to inform program improvements and innovations.
Perform other responsibilities as assigned.