Assistant Property Manager
About The Position
The Assistant Property Manager provides management, direction, and leadership alongside the Property Manager to ensure the property is maintained and operated in accordance with KWPM objectives. The role supports the overall operation of the property, including managing and developing team members, coordinating administrative and community activities, and overseeing office operations. The position is exempt (salaried) and full-time. Days and hours are determined by the property's business needs; occasional evening and weekend work may be required. Minimal travel may be required for off-site meetings and training, generally within the city limits of the job site.
Requirements
- Prior experience in a related position, with a minimum of 3 years of experience.
- High school diploma required.
- Working knowledge of computers and associated programs, including the MS Office Suite.
- Ability to multitask and set and manage priorities.
- Excellent communication and listening skills to interact with a diverse and multicultural population.
- Keyboarding accuracy of 45–50 words per minute.
- Ability to function in a team-organized environment.
Nice To Haves
- College degree preferred.
- Spanish bilingual ability may be required at communities where the majority of the population and clients speak only Spanish.
Responsibilities
- Schedule and organize meetings, conferences, and department activities for department members.
- Organize and prioritize a large volume of information and calls.
- Serve as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.
- Handle confidential and non-routine information and explain policies when necessary.
- Coordinate division of workload with the property's administrative assistant.
- Maintain, update, type, and coordinate account information in the computer database.
- Coordinate and track important dates and meetings, including annual and budget meetings.
- Ensure on-site team communications are professional and courteous, and that phone messages and emails are answered appropriately within 24 business hours.
- Ensure mail, including FedEx, UPS, and USPS, is picked up daily in a timely manner.
- Assist with producing Board Meeting minutes and preparing Board agendas and packets.
- Code and enter community invoices.
- Work closely with committees and committee chairpersons.
- Assist with gathering quotes and proposals for community projects.
- Manage office staff and/or other on-site team members on a daily basis.
- Order supplies for Maintenance, Housekeeping, and the office.
- Assist with posting agendas in appropriate physical locations and on the website.
- Keep Lynk and KWIC information up to date.
- Ensure vendor packets are processed for all vendors and monitor vendor license and insurance expirations.
- Coordinate conference-room reservations and events.
- Supervise team members and/or departments at the property.
- Travel to off-site meetings and training as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
