Assistant Property Manager - Commercial Real Estate

ReFlex • Cincinnati, OH

8d

About The Position

The Assistant Property Manager supports the Property Management team with daily operations across a portfolio of commercial retail shopping centers, including grocery-anchored centers in various geographic locations. The role helps maintain property standards and asset value, maximize net operating income, support lease compliance, and build positive professional relationships with tenants, vendors, and service providers. It works closely with Property Managers and property support staff on operations, financial reporting, budgeting, contracts, inspections, tenant communications, and capital and maintenance projects.

Requirements

• Bachelor’s degree or equivalent work experience.
• Strong interpersonal, written, and oral communication skills.
• Highly proficient in Microsoft Word, Excel, and Outlook.
• Excellent customer service skills and a professional manner and appearance.
• Excellent organizational and time-management skills.
• Proactive and results-oriented.

Nice To Haves

• Experience with Yardi.

Responsibilities

• Support Property Managers with day-to-day operations of grocery-anchored retail shopping centers, focusing on property maintenance, expense management, and NOI maximization.
• Oversee remote on-site third-party facilities maintenance teams, vendors, and service providers in coordination with the Property Manager.
• Maintain the Fire and Life Safety database for all properties.
• Assist in developing scopes of work for landscape, snow removal, sweeping, monitoring, trash, and other operational services.
• Identify local and national vendors with property support staff and conduct RFP processes.
• Help award and coordinate annual and project-based contracts in accordance with established policies and procedures.
• Assist with onboarding newly acquired properties and properties being disposed of, as needed.
• Maintain certificates of insurance for tenants and service providers.
• Assist with annual CPI increase notifications.
• Oversee schedules for annual, quarterly, and seasonal services, including fire systems inspections, backflow testing, and irrigation maintenance.
• Oversee Fire Life Safety inspections and repairs to ensure compliance with local municipalities.
• Work with Property Managers on annual operating budgets, reforecasts, and multiyear capital budgets in collaboration with leadership and accounting.
• Assist with monthly financial and operating reports for individual properties.
• Assist Property Managers with approving annual reconciliations and oversee distribution and collection of reconciliation invoices.
• Collaborate with property support staff and leadership on collecting rents and other charges, including A/R reporting responsibilities.
• Maintain tenant lease-compliance records to ensure property systems, including HVAC, plumbing, and fire safety, are maintained.
• Review and understand OEA, REA, easements, declarations, and associations governing properties in relation to major tenants, shadow anchors, and surrounding properties.
• Coordinate lender and insurance inspections and follow-up projects through completion.
• Collaborate with Construction and Asset Management to define specifications for capital and maintenance projects.
• Handle general tenant correspondence.
• Assist Property Managers in completing operational projects throughout properties and perform other duties or projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level