Assistant Project Manager and Substation Procurement Specialist

MasTec Utility Services • El Paso, TX

14d • Onsite

About The Position

The Assistant Project Manager – Substation Procurement Specialist is responsible for supporting the successful execution of electrical substation construction projects through the planning, sourcing, procurement, expediting, and tracking of project materials and equipment. This role works closely with Project Managers, Estimating, Engineering, Vendors, and Field Operations to ensure materials are procured competitively, delivered on schedule, and meet project specifications. The ideal candidate possesses exceptional organizational skills, strong attention to detail, and a working knowledge of electrical utility or substation equipment. This position serves as the primary procurement coordinator for multiple active projects while proactively identifying opportunities to reduce material costs, shorten lead times, and mitigate procurement risks.

Requirements

• 2–5 years of experience in procurement, project coordination, purchasing, supply chain, or project management.
• Experience within electrical utilities, substations, transmission, distribution, industrial electrical construction, EPC projects, or related industries preferred.
• Working knowledge of electrical utility and substation materials including, but not limited to: Conduit, raceway, and cable trench systems, Grounding systems, Steel structures, grating systems, & anchor bolts, Concrete Poles & Piles, 600V Power and Control cable, Fiber Optic cable, Aluminum and copper bus systems, fittings and connectors, Hardware, Concrete, Aggregate, Disconnect Switches, Surge Arrestors, CCVT, PTs
• Ability to read and interpret electrical drawings, material lists, and project specifications.
• Strong understanding of procurement processes, vendor management, and material logistics.
• Proficiency in Microsoft Office, particularly Excel.
• Exceptional organizational and time management skills.
• Strong attention to detail with excellent documentation practices.
• Ability to manage dozens of simultaneous material orders across multiple projects.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication.
• Ability to negotiate effectively with suppliers.
• Self-motivated with a strong sense of ownership and accountability.
• Ability to prioritize competing deadlines in a fast-paced construction environment.
• Collaborative team player capable of supporting multiple Project Managers simultaneously.

Nice To Haves

• Bachelor's degree in Construction Management, Supply Chain Management, Engineering, Business, or related field preferred.
• Equivalent industry experience may be substituted for education.
• Experience with ERP systems, procurement software, or project management software is preferred.
• Previous experience in electrical utility construction or EPC contracting.
• Existing relationships with substation manufacturers or electrical distributors.
• Knowledge of major utility-approved manufacturers and equivalent products.
• Experience with procurement scheduling, logistics coordination, and material expediting.
• Familiarity with Primavera P6, Procore, Oracle, Viewpoint, SAP, or similar project management and procurement systems.

Responsibilities

• Source suppliers and solicit Requests for Quotation (RFQs) for substation materials and equipment
• Evaluate supplier quotations for commercial competitiveness, technical compliance, lead times, freight costs, and overall value
• Identify alternate manufacturers and equivalent materials that satisfy project specifications while reducing cost or improving delivery schedules
• Coordinate technical reviews with Engineering and Project Management for proposed material substitutions
• Prepare procurement comparisons and recommendation packages for Project Managers
• Issue purchase requisitions and coordinate with Purchasing for purchase order execution
• Maintain procurement logs and ensure all project materials are ordered in accordance with project schedules.
• Develop and maintain relationships with manufacturers, distributors, fabricators, and suppliers.
• Monitor supplier production schedules and proactively expedite critical equipment and materials.
• Communicate regularly with vendors regarding manufacturing status, shipping dates, and delivery commitments.
• Resolve procurement issues including shortages, damaged shipments, manufacturing delays, and supplier discrepancies.
• Coordinate vendor documentation including shop drawings, product data, certifications, warranties, and O&M manuals.
• Track long-lead equipment and identify schedule risks early.
• Track material orders from purchase through final delivery to the project site.
• Coordinate shipping schedules with suppliers, freight carriers, warehouses, and field personnel.
• Maintain accurate material tracking reports and procurement dashboards.
• Verify deliveries are complete and reconcile packing slips against purchase orders.
• Coordinate replacement of damaged, missing, or incorrect materials.
• Assist project teams with forecasting upcoming material needs.
• Support multiple Project Managers on active substation construction projects.
• Participate in project kickoff meetings to develop procurement strategies and material schedules.
• Attend procurement meetings and provide status updates on critical materials.
• Assist with change order pricing by obtaining updated supplier quotations.
• Support project documentation and maintain organized procurement files.
• Assist with project closeout by obtaining warranties, certifications, spare parts documentation, and final vendor deliverables.
• Develop and maintain a preferred supplier database.
• Maintain pricing history and supplier performance metrics.
• Identify opportunities for bulk purchasing and standardized materials.
• Assist in developing procurement procedures and best practices.
• Monitor industry supply chain trends, lead times, and market pricing.

Benefits

• The Company reserves the right to revise or change the job duties as the need arises.
• Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed