Procurement Project Specialist

VTG•Virginia Beach, VA

5d•Onsite

About The Position

VTG is seeking a Procurement Project Specialist to support our Virginia Beach, VA location. This role supports the Supply Chain Function by receiving procurement requirements, applying understanding of the purchasing process, and following FAR/DFARS guidelines to process, evaluate, and execute purchasing actions. It also supports the operations function by analyzing commodity requirements, preparing and issuing RFQs/RFPs, evaluating vendor quotations, negotiating costs, and ensuring quality, price, and delivery objectives are met. The specialist will prepare and issue purchase contracts, expedite commodities, coordinate returns, review purchase order documentation, and liaise with the Accounting Department for invoice processing and payment. Additional assistance may be required in compiling material spreadsheets, analyzing commodity requirements, and researching part numbers, NSNs, and MILSPECs.

Requirements

High school diploma or equivalent plus two - four years of work related experience, OR Associate’s degree plus two years of work related experience, OR Bachelor’s degree plus one year work related experience.
Knowledge of Order processing systems.
Knowledge of and experience with MS Office applications.
Advanced working knowledge of MS Excel.
Working knowledge of Deltek Costpoint system.
Must be a US Citizen.

Responsibilities

Receiving procurement requirements from Logistics in spreadsheet format, including materials and services.
Applying understanding of the purchasing process, responsibilities, and ethical standards for procurement.
Following FAR/DFARS guidelines to process, evaluate, and execute purchasing actions.
Analyzing commodity requirements, including preliminary specifications, preferred supplier, and delivery dates.
Obtaining best value, expediting, and providing timely project closeout.
Preparing and issuing Request for Quotation/Proposal.
Evaluating vendor quotations and using appropriate purchasing techniques to ensure quality, price, delivery, and service objectives are met.
Negotiating lowest cost balanced against optimum quality and schedule needs to meet contractual commitments.
Determining best value and fair & reasonableness when applicable using price/cost analysis and data or other accepted justification.
Submitting purchasing requisition information to Logistics via accepted spreadsheet for Requisition Inputting.
Issuing/Implementing purchase contracts via purchase order that comply with company and government regulations.
Expediting commodities for timely delivery and investigating delinquent purchase orders.
Coordinating return of goods for replacement and/or credit following Company Work Instructions.
Reviewing Purchase Order file documentation for completeness and correctness, maintaining shipping notices, amendments, and other documents to assure accurate retention of records.
Coordinating with Accounting Department to ensure proper receipt and payment of invoices.
Ensuring Purchase Order Files are properly maintained, closed-out & stored.
Compiling material spreadsheets from Bill of Material when needed.
Analyzing requirements of the commodity, including preliminary specifications when needed.
Researching part #, NSN & MILSPEC, if applicable, using WEBFLIS, IHS, vendor contacts/resources or other approved domain when needed.