Assistant Operations Supervisor - INTERNAL ONLY

Superior Court of California, County of Yolo•Woodland, CA

1d•Onsite

About The Position

The Assistant Operations Supervisor performs complex clerical work in the operational divisions of the Yolo Superior Court and assists with supervising one or more operational units. The role works under minimal supervision and is responsible for the division’s most difficult and complex work. It is an at-will, FLSA non-exempt, confidential position open only to current Yolo Superior Court employees. The Assistant Operations Supervisor supports the division supervisor with staff selection, performance assessments, disciplinary actions, and record keeping, but does not have the full supervisory authority of a Supervisor. Some positions may involve additional duties depending on work location, assignment, or shift.

Requirements

High school graduate or equivalent.
Four years of experience in a court demonstrating a high degree of understanding of divisional legal processing functions; two years of full-time education beyond high school may substitute for one year of required experience.
Type at a minimum speed of 35 words per minute.
Possession of a valid California driver’s license may be required for some positions.
Knowledge of statutes relating to court legal processes and procedures, including the Code of Civil Procedure and penal, civil, probate, and vehicle codes; the California court and criminal justice systems; court policies and procedures; courtroom etiquette; legal process procedures and terminology; staff training and coaching techniques; modern office practices; statistical development and analysis; basic math and financial record keeping; filing systems; and English spelling, punctuation, and grammar.
Ability to interpret and apply state statutes, local ordinances, local court rules, California Rules of Court, and court clerical procedures; direct, develop, motivate, counsel, and discipline employees; understand complex court documents; demonstrate leadership and independent judgment; advise and instruct employees; analyze operational concerns and recommend solutions; manage a heavy workload and detailed legal clerical work under pressure and deadlines; maintain accuracy and attention to detail; work independently and as part of a team; maintain confidentiality; establish effective working relationships; interact respectfully with legal professionals and the public; communicate effectively in writing and conversation; use computers, court case-management systems, and related software; and follow written and oral instructions.
Complete an online application and supplemental questions and submit a resume and cover letter. Successful applicants may be contacted for an examination and/or structured oral interview. Reference checks are required; background checks and a drug screen are required after an offer. Appointees must execute an oath of allegiance to the United States and California.

Responsibilities

Direct the work of clerks in operational divisions and train, coach, and instruct staff in work procedures.
Assist in developing and implementing training plans.
Review and evaluate the quality of completed assignments.
Assist with planning, organizing, scheduling, and coordinating unit workflow.
Under the supervisor’s direction, develop or modify operational procedures, policies, and directives, and implement procedural changes as directed.
Authorize leaves and absences and approve time sheets and make-up sheets as needed.
Advise the supervisor of staffing or operational concerns.
Listen to staff concerns and attempt to resolve issues with the supervisor’s support and guidance.
Assist the supervisor in evaluating employee performance and preparing or updating employee development plans.
Compile and maintain statistical reports as needed.
Perform the most difficult and complex duties assigned to clerks in the Court’s operational divisions.
Assist with staff selection, performance assessments, disciplinary action, and record keeping.