Assistant Manager for Maintenance

Dominican University Of California•San Rafael, CA

About The Position

Under the direction of the Maintenance Manager, the Assistant Maintenance Manager performs skilled maintenance duties while providing leadership and operational support to the maintenance team. This working supervisory position spends approximately 80% of its time performing hands-on maintenance alongside Maintenance Technicians and 20% on coordination, administrative, supervisory, and Manager-on-Duty responsibilities. The role assists with departmental coordination, preventive maintenance programs, and special projects, and serves as the designated Manager on Duty during weekends. It assumes increased supervisory responsibilities during the Maintenance Manager’s absence. The position coordinates preventive maintenance activities for key campus assets, including roofing systems, solar equipment, emergency generators, and University vehicles. It also supports use of the University's Computerized Maintenance Management System (CMMS) and Building Management System (BMS), coordinates vendors and contractors, and helps ensure maintenance work is documented and completed safely and effectively. Dominican University of California is an independent, international, learner-centered university offering undergraduate and graduate programs. The University is committed to academic excellence, social justice, community engagement, diversity, equity, and inclusion, and encourages applications from candidates who share these commitments. It is an Equal Opportunity Employer and participates in E-Verify.

Requirements

High school diploma or GED required.
Five to ten years of progressive experience in facility maintenance and equipment operation.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Knowledge of floor plan designs and familiarity with the operation of Building Management Systems.
Current driver's license and satisfactory driving record, which must be maintained.
Availability to work evenings or weekends as required for special events, activities, or emergencies.
Must consent to a background check.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Certification or some college preferred.
Strong working knowledge of building maintenance practices and multiple trade disciplines.
Experience with plumbing, electrical, carpentry, painting, and general facility maintenance.
Ability to lead work activities and guide maintenance technicians.
Experience using a CMMS.
Experience using a BMS or Building Automation System (BAS).
Ability to interpret system alarms, maintenance data, and service documentation.
Strong computer skills, including Microsoft Office, email, web-based software, CMMS, and BMS platforms.
Ability to coordinate multiple projects, vendors, service schedules, and preventive maintenance programs simultaneously.
Strong customer service, communication, and organizational skills.
Ability to respond effectively to emergencies and make sound operational decisions.

Responsibilities

Perform skilled maintenance and repair work involving plumbing, electrical, carpentry, painting, drywall, doors, windows, hardware, and general building maintenance.
Work alongside Maintenance Technicians on daily work orders, preventive maintenance activities, and campus improvement projects.
Troubleshoot and repair building, mechanical, electrical, plumbing, and related maintenance issues.
Conduct facility inspections and identify maintenance, safety, and operational concerns.
Assist with implementing and executing preventive maintenance programs for campus facilities and infrastructure.
Assist the Maintenance Manager with coordinating daily work assignments and responding to changing operational priorities.
Provide technical guidance, mentoring, and training to maintenance staff, and help maintain efficient department operations.
Serve as Manager on Duty during weekends, responding to maintenance issues, coordinating staff and contractors, and making operational decisions as required.
Assume responsibility for maintenance operations when the Maintenance Manager is absent, including prioritizing work, directing staff, and coordinating emergency response activities.
Coordinate scheduled roofing inspections, preventive maintenance, repairs, warranty requirements, and contractor services.
Coordinate campus solar system maintenance and service, including vendor scheduling, documentation, performance monitoring, and repair follow-up.
Manage maintenance schedules for University-owned vehicles, including routine service, inspections, repairs, registrations, and maintenance records.
Coordinate generator testing, preventive maintenance, repairs, and emergency service calls.
Maintain service records, inspection reports, warranties, certifications, and contractor documentation for assigned maintenance programs.
Identify recurring equipment issues, deferred maintenance, and potential capital replacement needs, and communicate recommendations to the Maintenance Manager.
Use the CMMS to manage work orders, document completed work, track preventive maintenance, and maintain accurate asset records.
Ensure maintenance staff use the CMMS properly and complete required work order documentation.
Use the BMS to review alarms, monitor building performance, troubleshoot issues, and assist with scheduling and programming building systems.
Respond to BMS-generated alarms and coordinate corrective actions with maintenance personnel and service providers.
Assist with basic building automation troubleshooting and coordinate with controls contractors and vendors as needed.
Maintain accurate electronic records, maintenance histories, inspection reports, and compliance documentation.
Monitor inventory and help maintain adequate stocks of maintenance supplies and repair parts.
Coordinate vendor and contractor activities and verify work quality, safety compliance, and completion of assigned tasks.
Oversee maintenance and safe operation of departmental tools, vehicles, equipment, and shop facilities.
Ensure compliance with University policies and applicable local, state, and federal regulations; promote safe work practices and proper PPE use.
Assist with departmental safety records, inspections, permits, and required documentation.
Participate in campus emergency response, utility outage response, severe weather events, and other urgent operational situations.
Support campus sustainability, energy conservation, and facility improvement initiatives.
Perform Maintenance Technician duties when operational needs require and undertake other related duties and special projects as assigned.