Assistant Manager, Estate Management

Kiss Nail Products•Port Washington, NY

3d•Hybrid

About The Position

The Assistant Manager, Executive Support & Estate Management is a highly organized and proactive professional responsible for providing comprehensive support to company executives while overseeing estate management operations. This role involves coordinating events, managing vendor relationships, and ensuring the smooth day-to-day functioning of executive and estate-related activities. The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, and a high level of discretion. Success in this role requires the ability to manage multiple priorities effectively in a fast-paced, dynamic environment. Key responsibilities include providing comprehensive administrative and operational support to company executives, managing expenses, tracking budgets, processing invoices related to company-operated estates, overseeing vendor relationships (sourcing, communication, performance management), assisting in planning and executing projects to meet timelines and deliverables, supporting staff management (scheduling, onboarding, training), and maintaining the highest standards of service, confidentiality, and professionalism.

Requirements

Bachelor’s degree or equivalent experience preferred
2+ years of experience in administration, operations, hospitality, or a related field
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent communication and interpersonal skills
Experience in vendor management and project coordination
Proven ability to handle sensitive information with discretion
Proficiency in Microsoft Office (Word, Excel, Outlook)

Nice To Haves

Experience in luxury hospitality, estate management, or private service environments
Bilingual proficiency in English and Korean or Spanish is a plus

Responsibilities

Provide comprehensive administrative and operational support to company executives
Manage expenses, track budgets, and process invoices related to company-operated estates
Oversee vendor relationships, including sourcing, communication, and performance management
Assist in planning and executing projects, ensuring timelines and deliverables are met
Support staff management, including scheduling, onboarding, and training
Maintain the highest standards of service, confidentiality, and professionalism at all times

Benefits

Premium Medical Insurance Coverage
401(k) Savings Plan
Paid Time Off (PTO) based on seniority
Paid Holidays
Annual Bonus Plan
Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
Summer Fridays
Complimentary Gourmet Breakfast, Lunch, and Dinner
Relocation Support for New Hires
Work Anniversary Recognitions
Congratulatory & Condolence Gifts
Employee Referral Bonus Program
License/Certification Reimbursements
Corporate Employee Discounts
Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
Commuter Support (Shuttle Bus Program and EZPass Support)
Vehicle Perks