Assistant House Manager

Waypoint Maine•Oxford, ME

About The Position

The Assistant House Manager is a DSP/CRMA certified staff member who assists and supports the House Manager with the day-to-day operations of a residential home. The role includes serving as a positive role model and mentor to coworkers, maintaining a team-oriented attitude, and communicating openly with the House Manager. The Assistant House Manager must be adaptable to change and able to prioritize duties. The position is hourly and scheduled for 40 hours. It works in a residential or community-based setting, providing individualized support to members alongside Direct Support Professionals, under the oversight of a House Manager.

Requirements

High school diploma or GED.
Valid driver’s license from the state of residence and a clean driving record.
Proficiency in speaking, reading, and writing English.
Excellent communication and conflict-resolution skills.
Ability to maintain a structured and organized work environment.
Understanding of administrative duties and functions.
Normal degree of flexibility and ability to raise hands above head.
Ability to stand, walk quickly, and stoop for several minutes; kneel on one or both knees and stand up; bend 45 degrees at the trunk and twist either direction; and grasp firmly.
Ability to push and pull personal care equipment and independently lift up to 50 pounds using safe body mechanics.
Ability to implement Safety Care techniques to escort members or establish their safety in an emergency or as specified by a support plan.
Intermittent use of a computer.
DSP/CRMA certification, as stated in the position overview.

Responsibilities

Assist with monthly fire drills and related documentation in accordance with licensing requirements and agency policies and procedures.
Complete applicable items on the Home Monthly Checklist and submit it to the supervisor by the 8th of each month.
Ensure the Monthly Med Room and MAR Review is completed and submitted to the House Manager.
Support staff in completing required training as requested by the House Manager and training department.
Assist with staff scheduling in the home, excluding approval of overtime.
Follow agency policies, procedures, and safety practices; attend monthly Safety Committee meetings or identify an attendee when absent.
Complete assigned Safety Committee tasks in accordance with agency policies and procedures.
Help monitor the facility for repair needs, report concerns promptly, and ensure the home remains clean and safe.
Help monitor inventory and ensure necessary items are stocked.
Help monitor vehicle maintenance and schedule services as needed.
Help coordinate members’ appointments, follow up on recommendations, and complete required documentation.
Assist with reconciling petty cash monthly or as needed.
Help prepare for and participate in Resident Counsel Meetings and ensure minutes are posted in the appropriate place.
Assist with Annual Waiver Assessments, Care Plans, PCP paperwork, client attendance, Modivcare Mileage Reimbursement, program charge accounts, Monthly Summary of Members, client pay stubs when applicable, and other necessary administrative duties.
Help gather payroll information for the House Manager and ensure staff approve timecards promptly.
Assist with the New Employee In-Home Orientation Checklist for new hires.
Help ensure staff understand members’ PCP goals.
Mentor and support the development of coworkers.
Support documentation compliance by helping the House Manager review documentation and train staff as needed.
Collaborate with and help train other Assistant House Managers to support consistent systems.
Assist with direct care responsibilities.
Maintain all applicable required training.
Perform other duties as assigned.