Assistant House Manager

Waypoint Maine•Oxford, ME

About The Position

The Assistant House Manager is a DSP/CRMA-certified staff member who assists and supports the House Manager with the day-to-day operations of an assigned residential home. The role includes modeling and mentoring coworkers, maintaining a positive and team-oriented attitude, communicating openly with the House Manager, and adapting to change while prioritizing duties. The Assistant House Manager also assists with direct care and administrative responsibilities and maintains required trainings. The position is hourly, non-exempt, and scheduled for 40 hours. It is based in a residential or community-based setting, providing individualized support to members alongside Direct Support Professionals, with oversight from a House Manager. The starting rate is $17.50 per hour.

Requirements

High school diploma or GED.
Valid driver’s license from the state of residence and a clean driving record.
Proficiency in speaking, reading, and writing English.
Excellent communication and conflict resolution skills.
Ability to maintain a structured and organized work environment.
Understanding of administrative duties and functions.
Normal degree of flexibility and ability to raise hands above head.
Ability to stand, walk quickly, and stoop for several minutes.
Ability to kneel on one or both knees and then stand up.
Ability to bend 45 degrees at the trunk and twist to either side.
Ability to grasp firmly.
Ability to push and pull personal care equipment and lift up to 50 pounds independently using safe body mechanics.
Ability to implement Safety Care techniques to escort members and/or establish member safety in an emergency or as specified by the support plan.
Intermittent use of a computer.

Responsibilities

Assist with monthly fire drills and associated documentation in accordance with licensing requirements and agency policies and procedures.
Complete applicable duties on the Home Monthly Checklist and submit it to the supervisor by the 8th of each month.
Ensure completion of the Monthly Med Room and MAR Review and submit it to the House Manager.
Support staff in completing required training as requested by the House Manager and training department.
Assist with staff scheduling in the home, excluding approval of overtime.
Follow agency policies, procedures, and safety practices; attend monthly Safety Committee meetings or identify an alternate attendee.
Complete assigned Safety Committee tasks in accordance with agency policies and procedures.
Assist the House Manager in monitoring facility repair needs, reporting concerns promptly, and maintaining a clean and safe home.
Assist the House Manager in monitoring inventory and keeping necessary items stocked.
Assist the House Manager with vehicle maintenance monitoring and scheduling services as needed.
Assist with coordinating members’ appointments, following up on recommendations, and completing required documentation.
Assist with reconciling petty cash monthly or as needed.
Assist in preparing and participating in Resident Counsel Meetings and ensure meeting minutes are posted in the appropriate place.
Assist with annual waiver assessments, care plans, PCP paperwork, client attendance, Modivcare mileage reimbursement, program charge accounts, monthly member summaries, submitting client pay stubs when applicable, and other administrative duties as needed.
Assist in gathering payroll information for the House Manager and ensure staff approve their timecards promptly.
Assist with the New Employee In-Home Orientation Checklist for new hires.
Help ensure staff are aware of and understand member PCP goals.
Mentor and support the development of coworkers.
Support documentation compliance by working with the House Manager to review documentation and train staff as needed.
Collaborate with and train other Assistant House Managers as needed to ensure consistent systems.
Assist with direct care responsibilities.
Maintain all applicable required trainings.
Perform other duties as assigned.