Assistant House Manager

Waypoint Maine•Paris, ME

23h

About The Position

The Assistant House Manager is a DSP/CRMA-certified staff member who assists and supports the House Manager in the day-to-day operations of an adult residential home. The role includes direct care, administrative, safety, staffing, training, and documentation support. The Assistant House Manager is expected to serve as a role model and mentor to coworkers, maintain a positive, team-oriented attitude, communicate openly with the House Manager, adapt to change, and prioritize duties. The position is scheduled for 40 hours and is hourly, non-exempt. Work takes place in a residential or community-based setting, providing individualized support to members alongside Direct Support Professionals, with oversight from a House Manager. The starting rate is $17.50 per hour.

Requirements

High school diploma or GED.
DSP/CRMA certification, as stated in the position overview.
Valid driver’s license from the state of residence and a clean driving record.
Proficiency in speaking, reading, and writing English.
Excellent communication and conflict resolution skills.
Ability to maintain a structured and organized work environment.
Understanding of administrative duties and functions.
Ability to perform the listed physical tasks, including lifting up to 50 pounds independently using safe body mechanics, and to implement Safety Care techniques when needed.
Maintain all applicable trainings as required.

Responsibilities

Assist with monthly fire drills and related documentation in accordance with licensing requirements and agency policies and procedures.
Complete applicable duties on the Home Monthly Checklist and submit it to the supervisor by the 8th of each month.
Ensure completion of the Monthly Med Room and MAR Review and submit it to the House Manager.
Support staff in completing required training as requested by the House Manager and training department.
Assist with staff scheduling in the home, excluding approval of overtime.
Follow agency policies, procedures, and safety practices; attend monthly Safety Committee meetings or identify an attendee in the employee’s absence.
Complete assigned Safety Committee tasks in accordance with agency policies and procedures.
Help monitor the facility for repair needs, report concerns promptly, and ensure the home remains clean and safe.
Help monitor and maintain appropriate inventory levels and ensure necessary items are stocked.
Help monitor vehicle maintenance and schedule services as needed.
Assist with coordinating members’ appointments, following up on recommendations, and completing required documentation.
Assist with reconciling petty cash monthly or as needed.
Help prepare for and participate in Resident Counsel Meetings and ensure meeting minutes are posted in the appropriate place.
Assist with annual waiver assessments, care plans, PCP paperwork, client attendance, Modivcare mileage reimbursement, program charge accounts, monthly member summaries, and submission of client pay stubs when applicable, as well as other necessary administrative duties.
Help gather payroll information for the House Manager and ensure staff approve their timecards promptly.
Assist with the New Employee In-Home Orientation Checklist for new hires.
Help ensure staff are aware of and understand member PCP goals.
Mentor and support the development of coworkers.
Support documentation compliance by working with the House Manager to review documentation and train staff as needed.
Collaborate with and help train other Assistant House Managers to ensure consistent systems are followed.
Assist with direct care responsibilities.
Maintain all applicable required trainings.
Perform other duties as assigned.