Assistant General Operations Division Manager

New Jersey Courts•Paterson, NJ

1d•Hybrid

About The Position

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The New Jersey Judiciary, Passaic Vicinage, is seeking candidates who possess strong leadership and communication skills, are highly motivated, organized, and self-starting to serve as Court Executive 1b (Assistant General Operations Division Manager). Under the general direction of the Court Executive 2b (General Operations Division Manager), the selected individual will support the overall operations of the division, with responsibilities in assisting with managing the division's budget, interagency coordination, compliance oversight, facilities operations, security, and staff supervision. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor's degree and three years of professional administrative experience, one of which shall have included experience in purchasing, facilities management, operations, health and safety, jury management, interpreting services, courtroom technology, transcript services, records retention, video conferencing, and/or statistical reporting.
Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate's degree and two years of additional professional experience may be substituted for the required bachelor's degree.
A master's degree may be substituted for one year of experience as indicated above -OR- a law degree may be substituted for two years of experience as indicated above.

Nice To Haves

Experience in purchasing
Experience in facilities management
Experience in operations
Experience in health and safety
Experience in jury management
Experience in interpreting services
Experience in courtroom technology
Experience in transcript services
Experience in records retention
Experience in video conferencing
Experience in statistical reporting

Responsibilities

Support general operations functions, including: ADA Title II accommodations, Facilities management (space allocation, renovations, relocations, maintenance), Project management and blueprint reading, Sound and video recording, vehicle fleet, transcripts, interpreting, and records management, Jury management and support for Vicinage-wide events
Provide information to judges, managers, and external entities such as the Sheriff, County Administration, Prosecutor’s Office, Public Defender, Building and Grounds, vendors, and contractors.
Review court activities for compliance with laws, court rules, administrative directives, and issues related to access and fairness.
Assist in managing court-related security and emergency response procedures, including incidents involving health and safety, workplace violence, evacuations, closings, and the Continuity of Operations Plan (COOP).
Ensure the Assignment Judge, Trial Court Administrator, and Operations Division Manager are well-informed of significant operational matters.
Demonstrate strong negotiating, decision-making, and problem-solving skills, and the ability to perform effectively under pressure.
Provide staff supervision, including monitoring and prioritizing work for accuracy and efficiency, performance evaluations, training, mentoring, discipline, and recognition.
Participate in formulating and developing goals and objectives for assigned units.
Perform other related duties as required.
Regular and predictable physical presence at the worksite is an essential function of this position.